Vascular Surgery Office Administrative Specialist

SIU Medicine; Springfield (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

SIU Medicine’s Division of Vascular Surgery seeks an administrative assistant to provide comprehensive secretarial and clerical support to faculty. You will manage calendars, coordinate travel, and prepare documents for research and clinical activities.

The role emphasizes meticulous organizational skills, confidentiality, and the ability to handle high volumes of correspondence and scheduling with professionalism.

Qualifications

• Knowledge of administrative and clerical procedures and systems.
• Knowledge of customer service principles and meeting quality standards.
• Strong written and spoken English with good grammar.

Responsibilities

• Maintain physicians’ electronic calendars and schedule appointments and meetings.
• Coordinate travel arrangements and reimbursements for faculty.
• Transcribe complex correspondence and prepare reports and manuscripts.

Skills

Administrative procedures

Customer service

Office software

Education

High school diploma

18 months office/clerical experience

Tools

Microsoft Word

Excel

PowerPoint

Job description

SIU Medicine’s Division of Vascular Surgery seeks an administrative assistant to provide comprehensive secretarial and clerical support to faculty. You will manage calendars, coordinate travel, and prepare documents for research and clinical activities.

The role emphasizes meticulous organizational skills, confidentiality, and the ability to handle high volumes of correspondence and scheduling with professionalism.