Variable Fleet Coordinator

Apex Systems; Livermore (CA); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with company match

ESPP

HSA

Employee Assistance Program

Job summary

Everforth Apex Systems is seeking a Variable Fleet Coordinator in Livermore, CA to oversee a local fleet of delivery vehicles. The role is on-site and requires travel between four local operations during the workweek to ensure fleet health and readiness.

You will supervise vehicle inspections, coordinate maintenance, and manage relationships with vendors and customers while maintaining accurate records and supporting cross-team efficiency.

Qualifications

• High School Diploma or equivalent.
• Six months of experience managing rental or fleet vehicles (50+ units).
• 2–5 years of customer service or account management preferred.
• Proficiency with MS Office (Word/Excel/PowerPoint).

Responsibilities

• Oversee variable fleet units and delivery vehicles.
• Perform pre- and post-service inspections of the fleet.
• Coordinate light detailing, washing, and cleaning of fleet units.
• Schedule repairs with third-party vendors.
• Ensure refueling of returned units.
• Maintain relationships with clients, vendors, and fleet staff.
• Keep records of all activities, whether in-house or via third parties.
• Collaborate with internal teams to improve program efficiency.

Skills

Customer service

Fleet coordination

Communication

Education

High School Diploma or equivalent

Tools

MS Office

Job description

Job#: 3058796

Job Description

Variable Fleet Coordinator

Location

Livermore, CA (On-site)

Alternate Location

Manteca, CA, Oakley, CA

Role Overview

An opportunity is available for a Variable Fleet Coordinator to oversee delivery vehicle fleet units. This onsite role involves supervising fleet health, coordinating maintenance, and ensuring all vehicles are ready for service. The position requires travel between four local operations during the standard work week to maintain consistent oversight.

Key Responsibilities

• Manage key aspects of variable fleet units, including delivery vehicles.
• Perform detailed pre and post in-service inspections of the fleet.
• Coordinate light detailing, washing, and cleaning of fleet units.
• Schedule corrective mechanical and body repairs with third-party vendors.
• Ensure the refueling of returned units.
• Foster relationships with clients, vendors, and fleet personnel to maintain fleet health.
• Maintain records of all completed activities, whether managed directly or by a third party.
• Collaborate with internal teams and customers to improve program efficiency.

Required Qualifications

Education: High School Diploma or equivalent.

Experience: A minimum of six months of experience managing rental or fleet vehicles (minimum of 50 vehicles) is required, including an understanding of repair, maintenance, and customer service. Additionally, two to five years of customer service or client account management experience is highly desirable.

Technical Skills: Proficiency in MS Office applications, including Word, Excel, and PowerPoint.

Other Requirements: Must be authorized to work in the United States without requiring sponsorship. Candidates must possess a valid Driver’s License and maintain a clean driving record. The role requires the ability to drive between multiple sites and remain active on your feet for the majority of the day. Flexibility for occasional weekend or holiday hours is required.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

© 2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. (Do not submit resumes or solicit consultants to this email address). UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex.