Vaccine Operations Coordinator

Amoskeag Health; Manchester (NH); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

403B with Company Match

PTO

Life Insurance

Continuing Education

Job summary

Amoskeag Health is seeking an Immunization Coordinator to oversee the Immunization Requirement Program and coordinate vaccine management across multiple locations in Manchester, NH. You will review records, identify non-compliance, schedule appointments, and serve as a resource for immunization policies.

You will manage vaccine orders, inventory, and data logging, maintain temperature logs, and ensure NH immunization registry compliance.

Qualifications

• High school diploma required.
• Minimum 1 year of experience in vaccine ordering and inventory management.
• Knowledge in NH Immunization Information System (NHIIS) required.
• Experience with Electronic Medical Records (EMR) systems required.
• Completion of a Medical Assistant program or equivalent training preferred.
• Experience in an ambulatory healthcare setting or Federally Qualified Health Center (FQHC) preferred.

Responsibilities

• Coordinate vaccine management across locations.
• Order vaccines from NH State and Amoskeag Health’s vendor.
• Log orders, separate shipments, and complete required reports on utilization and vaccine agreements with NH.
• Reconcile vaccines and process vaccine usage reports.
• Contact vaccine manufacturers and address vaccine errors as needed.
• Conduct weekly state vaccine inventories across all locations (Hollis, Elm, MSCC, TT).
• Conduct monthly site vaccine inventories across all locations and submit inventory reports by location to Michelle.
• Enter administered vaccines for all locations to facilitate vaccine reconciliation and inventory resets.
• Maintain temperature logs (refrigerators, freezers, and room temperatures).
• Manage data loggers and submit temperature logs for storage units to NH Immunization Program (NHIP).
• Conduct regular alarm tests and coordinate equipment repairs; manage expiration dates and transfers between sites.
• Serve as primary contact for NH Immunization Program and NHIIIS; manage inbox and patient records.
• Respond to clinical team messages and review immune clinic encounters; complete monthly reports.
• Complete immune preps for pediatric visits and immunization clinics; preload pediatric and adult records including COVID-19 vaccines.
• Conduct orientation for new employees regarding the immunization program and vaccine storage; coordinate training sessions.
• Serve as primary contact for immunization inquiries and provide clear information to patients and providers.
• Work with school nurses and district health coordinators to verify student vaccination status.
• Assess complex immunization histories and create catch-up schedules; formulate plans for refugees based on origin and age.
• Monitor civil surgeon data and stay updated on CDC/ACIP guidelines to maintain compliance.

Job description

Amoskeag Health is seeking an Immunization Coordinator to oversee the Immunization Requirement Program and coordinate vaccine management across multiple locations in Manchester, NH. You will review records, identify non-compliance, schedule appointments, and serve as a resource for immunization policies.

You will manage vaccine orders, inventory, and data logging, maintain temperature logs, and ensure NH immunization registry compliance.