V105- Legal Assistant

Job Duck LLC; EUA; Teletrabalho; USD 13 000 - 14 000; Tempo integral

Resumo da oferta

Job Duck LLC in the United States is seeking a Legal Assistant to deliver organized, responsive support in a busy legal environment. You will manage client communications, calendars, and electronic case files, while coordinating with attorneys to ensure deadlines and information flow smoothly.

The role suits detail-oriented, service-minded professionals who can manage changing priorities with discretion and accuracy, and who communicate warmly while handling routine administrative tasks.

Qualificações

• Experience in a law firm or legal environment is required.
• Excellent written and verbal English communication skills are required.
• Strong computer skills and ability to learn new legal/communication platforms.

Responsabilidades

• Route correspondence and documentation to the appropriate team members.
• Support the daily administrative operations of the legal team.
• Assist clients with nonlegal administrative questions and general information.
• Respond to client inquiries by email and telephone.
• Provide general legal administrative support for active matters.
• Open, organize, and maintain electronic client and case files.
• Schedule appointments and maintain attorney calendar.

Conhecimentos

English communication

Email & calendar management

computer literacy

Ferramentas

Microsoft Outlook

LEAP Legal Software

Zoltiles

Descrição da oferta de emprego

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential.

We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description

Join Job Duck as a Legal Assistant and help deliver organized, responsive support within a busy legal environment.

In this role, you will manage client communications, calendars, electronic case files, and essential administrative processes while working closely with the attorney and legal team. Your work will help ensure deadlines are monitored, information is routed correctly, and clients receive timely, professional assistance.

This opportunity is ideal for a detail-oriented and service-minded professional who can manage changing priorities while maintaining discretion and accuracy. A proactive individual who communicates warmly and takes ownership of routine administrative matters will thrive in this position.

Compensation Range

Compensation Range: $1,150 to $1,220 USD per month

Responsibilities

• Route correspondence and documentation to the appropriate team members
• Support the daily administrative operations of the legal team
• Assist clients with nonlegal administrative questions and general information
• Respond to client inquiries by email and telephone
• Provide general legal administrative support for active matters
• Manage case-related documents, emails, and information
• Open, organize, and maintain electronic client and case files
• Anticipate routine client needs and contribute to a smooth, supportive client experience
• Build positive rapport with clients and maintain a reassuring communication style
• Schedule appointments or relay messages to the attorney when necessary
• Maintain current and organized electronic case files
• Ensure clients receive logistical information before scheduled appearances
• Confirm upcoming court appearances and other scheduled appointments
• Protect confidential and sensitive client information
• Escalate legal questions and matters requiring attorney involvement
• Determine the nature of client requests and provide appropriate administrative assistance
• Handle a limited volume of incoming client calls, estimated at approximately five calls per day
• Complete administrative follow-up related to client matters
• Forward appropriate third-party communications to clients
• Monitor and manage incoming communications through Microsoft Outlook
• Contact courts and other relevant offices to confirm appearances, appointments, and logistical information
• Provide logistical information, including court addresses, appointment details, and scheduling information
• Monitor email communications so important requests are not overlooked
• Direct important correspondence to the appropriate person
• Follow up with clients to ensure they receive the information they need
• Communicate relevant administrative updates to clients in a timely manner
• Schedule client appointments and coordinate commitments on the attorney’s calendar
• Serve as a professional and approachable point of contact for existing clients
• Monitor deadlines and help ensure administrative tasks are completed on time
• Assist with electronic filing and routine case management processes

Software and tools

• Microsoft Outlook for email and calendar management
• LEAP Legal Software for case and legal practice management
• Zoltiles phone application for telephone communications
• Previous experience with LEAP Legal Software or Zoltiles is beneficial but not required, provided the candidate is comfortable learning new software

Requirements

• Previous experience working in a law firm or legal environment is required
• Experience as a Legal Assistant, Legal Administrator, Client Care Assistant, or in a similar position is preferred
• Excellent written and verbal English communication skills are required
• Strong computer skills and the ability to learn new legal and communication platforms are required
• Experience managing professional email inboxes and calendars is required
• Experience handling confidential and sensitive client information is required

  Schedule

  Schedule: Monday through Friday, 9:00 AM to 5:00 PM

  Timezone

  Timezone: The source information does not specify the applicable timezone

  Work Shift

  Work Shift: 9:00 AM - 6:00 PM [EST][EDT] (United States of America)

  Languages

  Languages: English