V101-Executive Assistant-Legal Executive Assistant

Job Duck LLC; United States; Remote; USD 12,000 - 13,000; Full time

Job summary

Job Duck LLC in the United States seeks an proactive Executive Assistant to support a fast-paced legal team with essential administrative and operational functions. You will organize case documentation, maintain accurate digital records, and help ensure attorneys have reliable access to current information.

This role offers consistent Monday–Friday hours EST, remote-friendly workflow using Filevine, and a focus on privacy, redaction, and precise record keeping to keep the litigation team running

Qualifications

• Experience in administrative support for legal teams.
• Ability to organize and review large volumes of documents.
• Proven discretion with confidential information.
• Strong written and verbal communication skills.

Responsibilities

• Balance recurring responsibilities with changing team priorities to support efficient daily operations.
• Identify and report filing, access, information, and system issues that may affect case records.
• Maintain accurate contact records for attorneys, vendors, clients, and other stakeholders.
• Monitor and process incoming mail and court filings and other case-related correspondence.
• Redact sensitive information in accordance with instructions and privacy requirements.
• Maintain and update case files in Filevine with litigation documents and discovery materials.
• Route incoming documentation to appropriate case files and team members.
• Update case records as new information becomes available.

Skills

Administrative support

Document management

Confidential information handling

Communication

Tools

Filevine

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description

Join Job Duck as an Executive Assistant supporting a fast-paced legal team with essential administrative and operational functions. In this role, you will organize case documentation, maintain accurate digital records, process incoming correspondence, and help ensure that attorneys and case managers have reliable access to current information. You will contribute to efficient daily operations by managing confidential materials, updating case management systems, and responding to changing priorities with accuracy and discretion. This opportunity is ideal for a proactive, detail-oriented professional who enjoys creating structure, solving administrative challenges, and supporting a collaborative team.

Monthly Compensation

Monthly Compensation: 1,060 to 1,150 USD

Responsibilities

• Balance recurring responsibilities with changing team priorities to support efficient daily operations
• Identify and report filing, access, information, and system issues that may affect the accuracy or availability of case records
• Confirm that updates are applied to the correct contacts and matters to prevent duplicate or inconsistent records
• Maintain accurate contact records for attorneys, vendors, clients, and other relevant parties
• Monitor and process incoming faxes, mailroom items, court filings, and other case-related correspondence
• Verify redacted documents before distribution to protect confidential information
• Review case-related documents to identify confidential information requiring redaction
• Maintain structured digital filing systems so documents remain properly categorized, accessible, and easy to retrieve
• Respond to time-sensitive requests and assist with additional administrative assignments
• Provide ongoing administrative support to attorneys, case managers, and other litigation team members
• Research and verify attorney information, including contact details and professional photographs
• Update existing case records as new documentation and information become available
• Maintain and update case files in Filevine, including court filings, litigation documents, discovery materials, and related records
• Route incoming documentation to the appropriate case files and team members
• Redact Social Security numbers, banking details, insurance payment information, and other sensitive information according to established instructions
• Identify incomplete, duplicated, unclear, illegible, or incorrectly filed documents and coordinate the appropriate follow-up
• Process high volumes of digital records while maintaining accuracy, consistency, and attention to detail
• Review, organize, rename, and file incoming documents and photographs according to established naming conventions and filing procedures

Requirements

• Working scheduled: Monday to Friday 8:00 to 5:00 PM EST Time
• Previous administrative, executive assistance, legal support, document management, or records management experience
• Strong experience organizing, reviewing, renaming, and maintaining high volumes of digital documents
• Ability to handle confidential information carefully and follow established privacy and redaction procedures
• Ability to manage multiple priorities and respond effectively to time-sensitive requests
• Strong written communication, organizational, research, and follow-up abilities
• Experience maintaining accurate contact details, case information, and digital filing systems
• Ability to identify incomplete, duplicated, unclear, illegible, or incorrectly filed documentation
• Experience supporting attorneys, case managers, litigation teams, or other professional services teams is preferred
• Required Software and Tools: Filevine

Languages

Languages: English