UTS - Temporary Executive Assistant at NC State

NC State University; Raleigh (NC); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Attend non-revenue sporting events for

Job summary

NC State University seeks an UTS - Temporary Executive Assistant to support executive leadership and coordinate with campus departments. The role demands independence, discretion, and high judgment to manage priorities in a busy academic setting.

The position operates 40 hours per week, typically Monday–Friday, with a 2.5-month appointment. A bachelor’s degree plus related experience is preferred, along with proficiency in Office, Google Suite, and campus systems.

Qualifications

• Bachelor’s degree with at least one year related experience.
• Academic environment experience preferred.
• Strong written and verbal English skills.

Responsibilities

• Serve as the primary information conduit between the Head, faculty, and staff, with the confidence and accuracy to speak on behalf of the head regarding departmental, college, and university inquiries.
• Distill high-level ideas into clear, thoughtful communications for diverse audiences.
• Act as a key liaison for departmental events, including December graduation.
• Draft, format, and edit memos, policy interpretations, and confidential correspondence.
• Manage internal and external communications, research topics, and meeting minutes.
• Work independently with minimal supervision and present researched solutions for high-level issues.

Skills

Communication

Administrative skills

Independent worker

Discretion and judgment

Interdepartmental liaison

Event coordination

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

MailChimp

Doodle

WordPress

PeopleSoft

Zoom

Job description

UTS - Temporary Executive Assistant at NC State

The position serves as the liaison and/or coordinator between executive leadership and other university departments. The position exercises considerable independence, ensuring that administrative details are managed in accordance with executive objectives and work priorities. This position will maintain a high level of knowledge of division programs, activities, goals, priorities, and commitments, a high level of independence and accountability for speaking on behalf of executive leadership, and a high level of judgment and discretion concerning division operations. This individual is frequently called upon by directors and departmental administrators in the division to answer questions directed to leadership. The responsibilities of this position are to relieve executive leadership of as many matters as possible that do not demand personal attention.

Is Time Limited

Is Time Limited Yes

If Yes, Appointment Length 2.5 months

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

• Attend non-revenue generating sporting events for free.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Department Information

Job City & State

Department

System Information

Classification Title

Working Title

Working Title UTS - Temporary Executive Assistant at NC State

Position Information

Requirements and Preferences

Work Schedule

Work Schedule 40 hours; Monday - Friday from 8:00 am - 5:00 pm

Other Work/Responsibilities

Bachelor’s degree with at least one year of directly related experience, or an equivalent combination of education, training, and administrative experience. Academic environment experience with work of increasing variety and complexity is strongly preferred.

Department Required Skills

• Ability to serve as the primary information conduit between the Head, faculty, and staff, with the confidence and accuracy to speak on behalf of the head regarding departmental, college, and university inquiries.
• Capability to distill high-level ideas into clear, thoughtful communications while adapting tone for a diverse audience, achieving cooperation and consensus across academic disciplines.
• Ability to act as a key communication link and liaison for departmental events, including December graduation.
• Advanced English grammar, spelling, punctuation, proofreading, and creative writing skills to draft, format, and edit memos, policy interpretations, and confidential correspondence matching the head’s personal style.
• Skill in managing internal and external communications, including topic research, interviews, image generation, and publication of newsletters and meeting minutes.
• Ability to work independently with minimal supervision, evaluate alternatives, make sound factual decisions, and present researched, viable solutions for high-level issues requiring executive consideration.
• Ability to adapt tactics and strategies to changing priorities, while maintaining high professionalism, diplomacy, and strict confidentiality with sensitive information.
• Sound judgment to set reasonable administrative deadlines, enforce compliance, and apply consequences professionally.
• Meticulous attention to detail, proactive initiative, and excellent follow-through to manage competing priorities consistent with the Department Head’s expectations.
• Experience organizing on- and off-campus events, career panels, hybrid meetings, community engagement initiatives, and outreach activities that elevate departmental visibility.
• Strong understanding of university, college, and departmental policies to build standardized guidelines, while fostering a positive, productive office climate.
• Hands-on experience with Microsoft Office, Google Suite, MailChimp, Doodle, WordPress, PeopleSoft, Zoom (including setting up hybrid departmental meetings), and institutional university software systems.

Preferred Years Experience, Skills, Training, Education

• Experience with handling/processing financial transactions such as P-Card reconciliation, Travel Authorizations, Travel Reimbursements, personal reimbursements, voucher payments, and Marketplace.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Have you served as the main point of contact between a leader and a large group of faculty or staff? If yes, briefly describe your role in one or two sentences. (Open Ended Question)
• * Have you managed competing priorities with minimal supervision? If yes, in one or two sentences, describe how you decided what to do first. (Open Ended Question)
• * Have you used Microsoft Office, Google Suite, MailChimp, WordPress, PeopleSoft, and Zoom in a work setting? Have you processed PCard reconciliations, travel authorizations, or reimbursements? List which ones you have used. (Open Ended Question)

Required Documents

• Resume
• Contact Information for References

Optional Documents

• Cover Letter

NC STATE UNIVERSITY RALEIGH, NC 27695 PHONE: [phone]