UTS - Temporary Donor Services Specialist

NC State University; Raleigh (NC); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health Insurance

LEAD Courses

Attend sporting events for free

Childcare discounts

Wellness programs

Job summary

NC State University seeks a UTS - Temporary Donor Services Specialist to support gift agreements, naming opportunities, and donor services. You will research, draft, edit, and track donor documentation, ensuring compliance and timely processing in a fast-paced environment.

The role emphasizes attention to detail, strong writing, and data analysis, with experience in Excel and related tools. The position offers a hybrid schedule with two in-office days weekly.

Qualifications

• Bachelor’s degree in a discipline related to the area of assignment or equivalent combination of training and experience.
• Excellent written and verbal communication abilities.
• Ability to draft, edit, and proofread documents; AP style preferred.
• Strong data analysis skills and proficiency with Excel and other spreadsheet tools.

Responsibilities

• Draft, edit, and refine gift agreements, memos, and proposals.
• Review gift agreements for IRS regulations, CASE standards, and university policies.
• Coordinate the review process with campus partners.
• Develop talking points and briefing materials for fundraisers.
• Track and coordinate all processes related to gift agreements to ensure timely completion.
• Support research of gift agreements, endowment histories, and related records.
• Provide general Donor Services support and research as needed.
• Perform additional duties to support Donor Services operations.

Skills

Communication

Copyediting

Grammar

Writing

Education

Bachelor’s degree

Tools

Excel

Google Workspace

Smartsheet

Project tracking

Job description

Posting Number:

PG196187TM

Position Number:

48TT07

Position Type:

Temporary

Essential Job Duties:

The Donor Services Specialist (Gift Agreements, Namings Opportunities, and Donor Services General Assistance) plays a vital role in supporting t team with researching and assisting with the review of gift agreements, naming opportunities, and related administrative processes. This position ensures the accuracy, consistency, and timeliness of donor documentation while providing general support to facilitate the team’s daily operations.

We seek a highly organized, detail-oriented individual who thrives in a fast-paced, collaborative environment. The ideal candidate will have experience drafting and copyediting documents (AP style preferred), strong data analysis skills, and proficiency with Excel and other spreadsheet tools. Experience in finance, donor relations, or higher education is a plus. Excellent tracking abilities and typing skills are essential.

In this role, you will support the management and coordination of gift agreements and naming opportunities across the university. It follows a hybrid work model, requiring two in-office days per week.

Key responsibilities include:

• Conduct research and gather information related to gift agreements.


• Draft, edit, and refine documents, memos, correspondence, and proposals.


• Draft, review, and approve gift agreements to ensure accuracy and alignment with university standards.


• Assist in reviewing gifts and gift agreements for compliance with IRS regulations, CASE standards, university policies, best practices, and Advancement operational guidelines.


• Coordinate the review process with campus partners.


• Develop talking points and briefing materials for front-line fundraisers.


• Track and coordinate all processes related to gift agreements to ensure timely completion.


• Provide support in researching gift agreements, endowment histories, and related records.


• Conduct general research in support of Donor Services initiatives.


• Perform additional duties as assigned to support the overall operations of Donor Services.


• We’re looking for someone with attention to detail, strong writing/communication skills, and a collaborative spirit.

Is Time Limited:

Yes

If Yes, Appointment Length:

6 months

Wolfpack Perks and Benefits:

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.

What we offer:

• Health Insurance for Temporary Employees


• Enhance your career with LEAD courses


• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Job City & State:

Raleigh, NC

Department:

447030

Classification Title:

Temporary-Clerical

Working Title:

UTS - Temporary Donor Services Specialist

Work Schedule:

Monday-Friday, 8am - 5pm

Other Work/Responsibilities:

Other duties as needed.

Minimum Experience/Education:

• Bachelor’s degree in a discipline related to the area of assignment or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Department Required Skills:

Communication & Writing Skills:

• Excellent written and verbal communication abilities


• Exceptional copyediting and proofreading skills


• Strong command of English grammar, punctuation, spelling, and syntax


• Ability to write clearly, concisely, and professionally for various audiences

Technical & Software Proficiency:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)


• Skilled in Google Workspace (Docs, Sheets, Slides, etc.)


• Experience with project tracking tools such as Smartsheet


• Comfortable learning and adapting quickly to new software platforms


• Strong aptitude for using technology to improve workflows and solve problems

Organizational & Analytical Skills:

• Exceptional attention to detail and accuracy


• Demonstrated ability to conduct independent research


• Experience with database systems and process tracking


• Ability to interpret and utilize maps effectively


• Proven ability to manage and prioritize multiple projects independently

Interpersonal & Professional Qualities:

• Ability to work both independently and collaboratively with internal teams and external partners


• Excellent customer service and relationship-building skills


• Experience working with confidential information in a professional setting

Preferred Years Experience, Skills, Training, Education:

• One or more years of experience in one or more of the following fields is a plus: higher education, nonprofit organizations, grant writing, legal writing, donor relations, stewardship, gift agreement writing, or fundraising.

Required License or Certification:

N/A

Valid NC Driver's License required?:

No

Commercial Driver's License Required?:

No

Anticipated Hiring Range:

$20.00-$23.00/hourly

Job Open Date:

09/01/2026

EEO:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.