Utility Construction Project Coordinator & Docs Lead

Excel Engineering, Inc.; Amarillo (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Growth & Development

Career Advancement Support

Retirement Benefits (401(k) with match

Comprehensive Health Coverage

Wellness Focus

Work–Life Balance

Flexibility & Trust

Employee referral program

Job summary

Excel Engineering, Inc. in Amarillo seeks a detail-oriented Project Coordinator to support utility construction operations. You will maintain schedules, manage inspectors, and keep project records while ensuring documentation follows established processes.

This role combines coordination, document control, scheduling, and training to support multiple active projects. You will provide timely reporting to Operations Managers and inspectors and help drive continuous improvement in project controls.

Qualifications

• Experience in utility construction, electrical construction, substations, transmission, distribution, industrial construction, inspection, or related field operations.
• Experience in project coordination, project controls, document control, construction administration, scheduling, inspection, or similar roles.
• Proven ability to manage multiple project schedules, trackers, and priorities simultaneously.
• Experience working with construction drawings, specifications, revisions, and project documentation.
• Strong understanding of construction documentation, field reporting, and recordkeeping requirements.
• Excellent organizational, time management, and communication skills.
• Ability to work independently while coordinating with multiple stakeholders and project teams.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, SharePoint, and Bluebeam.
• Strong attention to detail with the ability to identify discrepancies, missing information, and documentation gaps.

Responsibilities

• Maintain and update construction schedules, inspector coverage schedules, and project trackers.
• Track project milestones, inspection requirements, schedule changes, and outstanding action items.
• Manage project drawings, specifications, revisions, and construction records.
• Coordinate document control activities, including version tracking and file organization within SharePoint and related systems.
• Verify project documentation is complete, properly identified, and accurately filed.
• Communicate schedule updates, documentation changes, and project information to Operations Managers and inspectors.
• Support project closeout activities by ensuring required inspection and construction records are complete and organized.
• Train and onboard new inspectors on documentation requirements, reporting expectations, and company processes.
• Provide ongoing coaching and support to inspectors regarding documentation quality and compliance.
• Review inspection reports and construction documentation for completeness, consistency, and accuracy.
• Develop training materials, checklists, guides, and reference tools to support inspector success.
• Identify documentation trends, training opportunities, and process improvement initiatives.
• Ensure inspectors have access to current project information, schedules, drawings, and required documentation.
• Support continuous improvement efforts related to project controls, documentation management, and inspection workflows.

Skills

Project coordination

Document control

Scheduling

Operations support

Stakeholder communication

SharePoint

Bluebeam

Excel

Construction documentation

Tools

SharePoint

Bluebeam

Excel

Job description

Excel Engineering, Inc. in Amarillo seeks a detail-oriented Project Coordinator to support utility construction operations. You will maintain schedules, manage inspectors, and keep project records while ensuring documentation follows established processes.

This role combines coordination, document control, scheduling, and training to support multiple active projects. You will provide timely reporting to Operations Managers and inspectors and help drive continuous improvement in project controls.