Utility Construction Project Coordinator & Docs Lead

Excel-Engineering,-Inc.; Amarillo (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Health coverage

PTO

Flexible schedule

Training opportunities

Job summary

Excel Engineering, Inc. in Amarillo-area operations is seeking a Project Coordinator to support utility construction operations.

You will maintain schedules, manage documentation, assign inspectors, and keep project records accurate to ensure inspectors follow established processes. You will coordinate document control, train new inspectors, and provide ongoing coaching on documentation quality, helping Operations Managers and field teams rely on precise, current project information across

Qualifications

• Experience in utility construction, electrical construction, substations, transmission, distribution, industrial construction, inspection, or related field operations.
• Experience in project coordination, project controls, document control, construction administration, scheduling, inspection, or similar roles.
• Proven ability to manage multiple project schedules, trackers, and priorities simultaneously.
• Experience working with construction drawings, specifications, revisions, and project documentation.
• Strong understanding of construction documentation, field reporting, and recordkeeping requirements.
• Excellent organizational, time management, and communication skills.
• Ability to work independently while coordinating with multiple stakeholders and project teams.
• Proficiency with Microsoft Excel, Word, Outlook, Teams, SharePoint, and Bluebeam.
• Strong attention to detail with the ability to identify discrepancies, missing information, and documentation gaps.

Responsibilities

• Maintain and update construction schedules, inspector coverage schedules, and project trackers.
• Track project milestones, inspection requirements, schedule changes, and outstanding action items.
• Manage project drawings, specifications, revisions, and construction records.
• Coordinate document control activities, including version tracking and file organization within SharePoint and related systems.
• Verify project documentation is complete, properly identified, and accurately filed.
• Communicate schedule updates, documentation changes, and project information to Operations Managers and inspectors.
• Support project closeout activities by ensuring required inspection and construction records are complete and organized.
• Train and onboard new inspectors on documentation requirements, reporting expectations, and company processes.
• Provide ongoing coaching and support to inspectors regarding documentation quality and compliance.
• Review inspection reports and construction documentation for completeness, consistency, and accuracy.
• Develop training materials, checklists, guides, and reference tools to support inspector success.
• Identify documentation trends, training opportunities, and process improvement initiatives.
• Ensure inspectors have access to current project information, schedules, drawings, and required documentation.
• Support continuous improvement efforts related to project controls, documentation management, and inspection workflows.

Skills

Project coordination

Scheduling

Documentation

Communication

Team collaboration

Attention to detail

Time management

Problem solving

Tools

Excel

Word

Outlook

Teams

SharePoint

Bluebeam

Job description

Excel Engineering, Inc. in Amarillo-area operations is seeking a Project Coordinator to support utility construction operations.

You will maintain schedules, manage documentation, assign inspectors, and keep project records accurate to ensure inspectors follow established processes. You will coordinate document control, train new inspectors, and provide ongoing coaching on documentation quality, helping Operations Managers and field teams rely on precise, current project information across