Utility Bill Payment & Monitoring Coordinator

KPM Property Management; Houston (TX); On-site; USD 45,000 - 67,000; Full time

Job summary

KPM Property Management in Houston, TX is seeking a detail-oriented Utility Bill Payment & Monitoring Coordinator for an on-site contract role (3-5 months). You will review invoices, process payments, and maintain accurate records.

The role requires strong numerical skills, proficiency with Excel/Sheets, and the ability to work independently to prevent discrepancies. This on-site position offers a hands-on opportunity to support property operations.

Qualifications

• Strong attention to detail and numerical accuracy.
• Proficient in Excel or Google Sheets and online banking portals.
• Experience with property management or accounting software is a plus.
• Ability to work independently and meet recurring deadlines.

Responsibilities

• Receive, review, and process utility invoices for all properties.
• Verify charges against prior periods and flag discrepancies.
• Schedule and process payments on time to avoid late fees.
• Maintain accurate tracking of accounts, meters, and payments.
• Monitor consumption trends and report irregularities to management.
• Coordinate with providers on disputes and account changes.
• Reconcile records with accounting and provide monthly summaries.
• Keep digital filing organized and current.

Skills

Attention to detail

Numerical accuracy

Excel

Google Sheets

Independence

Tools

Excel

Google Sheets

Accounting software

Job description

Utility Bill Payment & Monitoring Coordinator — Contract

KPM | 8901 Gaylord Drive, Suite 100, Houston, TX 77024 | On-Site | Contract, 3-5 months with potential for contract-to-hire

About the role

We're looking for a detail-oriented, well-organized individual to manage utility bill payment and consumption monitoring across our property portfolio. This is an on-site contract role suited to someone who works accurately and independently, catches discrepancies before they become problems, and keeps clean records.

Key responsibilities

• Receive, review, and process utility invoices (electric, gas, water, waste) for all properties
• Verify charges against prior billing periods and flag unusual spikes, duplicate charges, or billing errors
• Schedule and process payments on time to avoid late fees and service interruptions
• Maintain accurate tracking records of accounts, meter numbers, rate plans, and payment history
• Monitor consumption trends and report irregularities to management
• Work with utility providers on billing disputes, account changes, and service transfers for move-ins and move-outs
• Reconcile utility records with accounting and provide monthly summaries
• Keep digital filing organized and current

What we're looking for

• Strong attention to detail and comfort working with numbers
• Excellent computer skills, including Excel or Google Sheets, email, and online utility and banking portals; experience with property management or accounting software is a plus
• Highly organized, with the ability to manage recurring deadlines across multiple accounts
• Able to work independently with minimal supervision
• Clear written communication for dealing with utility providers
• Previous experience in accounts payable, bookkeeping, or utility administration preferred but not required
• Term{{:}} 3-5 months, with potential for contract-to-hire
• Location{{:}} On-site at our office at 8901 Gaylord Drive, Suite 100, Houston, TX 77024. This position is not remote or hybrid