Utility Accounts Payable

Virginia Commonwealth University; Richmond (VA); On-site; USD 55,000 - 60,000; Full time

Job summary

Virginia Commonwealth University is seeking a Utility Accounts Payable role within Facilities Administration to manage university-wide utility invoices and payments. You will work under the Assistant Director of O&M and Utilities and support the Financial Specialist in AiM, Banner, and RealSource platforms.

The position requires attention to detail, GAAP knowledge, and solid accounting experience. It is fully onsite with a competitive salary and comprehensive benefits package.

Qualifications

• Experience in accounting, auditing, payable/receivable, and/or reconciling expenditures
• Strong knowledge of accounting and/or auditing is required
• Proficiency with Microsoft Word and Excel
• Practical knowledge of GAAP
• Experience compiling, analyzing, and presenting reports and budgets
• Attention to detail and ability to execute financial transactions accurately
• High School Diploma, GED, or equivalent
• Commitment to respect and civility with diverse stakeholders at the university

Responsibilities

• Record invoice AiM utility module—entering utility bills (SOP)
• Track and report missing utility invoices monthly
• Assist in meter setup/update for new, transfer, or terminated services
• Maintain online accounts with utility vendors to ensure timely retrieval of needed invoices/statements
• Scan documents to SharePoint for utilities
• Assist in submitting copies of invoices to 3rd party vendor
• Process payments for all utility invoices per University policy and procedures
• Track and record vendor check information
• Elevate all vendor payment discrepancies
• Assist in researching payment disputes
• Assist in maintaining and updating SOPs and ARMICS
• Assist in developing ad hoc AiM utility reports
• Assist in special projects for Financial Services
• Attend sub-committee meetings for AiM procedures as needed

Skills

Excel

GAAP knowledge

Accounting & reporting

Attention to detail

Education

High School Diploma / GED or equivalent

Bachelor’s degree (preferred)

Tools

AiM

Banner

RealSource

Job description

Department: FMD Administration

VCU's Facilities Management Department

is seeking to hire aUtility Accounts Payable for FacilitiesAdministration.

The Utility Accounts Payable reports to the Assistant Director of O&M and Utilities for Facilities Management (FMD) Financial Services and assists the Financial Specialist. The duties include accounting entries to record and process payment of university-wide utilities (electric, natural gas, water, and wastewater) invoices and assists in identifying and resolving utility billing discrepancies.

Responsibilities include (but are not limited to):

University Utility Invoices

• Record invoice AiM utility module- entering utility billSOP
• Track and report missing utility invoices monthly
• Assist in meter setup/update for new, transfer, or terminatedservices
• Maintain online accounts with utility vendors to ensure timelyretrieval of needed invoices/statements
• Scan documents to share point for utilities
• Assist in submitting copies of invoices to 3rd partyvendor

Procurement- University RealSource

• Process payments for all utility invoices per University policyand procedures
• Track and record vendor check information
• Elevate all vendor payment discrepancies
• Assist in researching payment disputes

Other Duties

• Assist in maintaining and updating SOPs and ARMICS
• Assist in developing ad hoc AiM utility reports
• Assist in special projects for Financial Services
• Attend sub-committee meetings for AiM procedures as needed

Minimum Qualifications

• Experience in accounting, auditing, payable/receivable, and/orreconciling expenditures
• Strong knowledge of accounting and/or auditing is required
• Proficiency with general office software applications,including Microsoft Word and Excel
• Practical knowledge of Generally Accepted Accounting Principles(GAAP)
• Experience compiling, analyzing, and presenting reports,budgets, and/or financial information
• Excellent attention to detail and ability to accurately executefinancial transactions and review data
• High School Diploma, GED, or equivalent
• Demonstrated ability to work in and foster an environment ofrespect, professionalism and civility with a population of faculty,staff, and students from all backgrounds and experiences, or acommitment to do so as a staff member at VCU.

Preferred Qualifications

• Bachelor's degree and 1 to 3 years in administrative supportrole preferably with financial experience or equivalent combinationof education, training, and experience is preferred
• Experience in AiM, Banner, RealSource, and/or other softwaredatabase programs is preferred

Salary Range:

$55,000 - $60,000

Benefits

All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status:

Non-Exempt

Work Days/Hours:

Monday-Friday, 8:00am-4:30pm

Hours per Week:

40

Restricted Position:

No

ORP Eligible:

No

Flexible Work Arrangement:

Fully Onsite

University Job Title:

18212N - Financial Specialist 2