Utility Accounts Payable

Commonwealth of VA Careers; Richmond (VA); On-site; USD 55,000 - 60,000; Full time

Job summary

Virginia Commonwealth University (VCU) Facilities Management Department seeks a Utility Accounts Payable professional for Facilities Administration. The role records and processes university-wide utility invoices, assists in resolving billing discrepancies, and supports AiM/RealSource systems to ensure timely payments.

Responsibilities include tracking utilities, meter updates, and preparing reports. The position is fully onsite, with standard business hours, and requires strong GAAP knowledge

Qualifications

• Experience in accounting, auditing, payable/receivable, and/or reconciling expenditures.
• Strong knowledge of accounting and/or auditing is required.
• Proficiency with Microsoft Word and Excel.
• Practical knowledge of GAAP.
• Experience compiling, analyzing, and presenting reports, budgets, and financial information.

Responsibilities

• Record AiM utility module invoices and enter utility bill data.
• Track and report missing utility invoices monthly.
• Assist in setting up/updating meters for services.
• Maintain online utility vendor accounts for invoice retrieval.
• Submit copies of invoices to 3rd party vendors.
• Process payments for utility invoices per policy and procedures.
• Track and record vendor check information; resolve payment discrepancies.
• Assist in developing ad hoc AiM utility reports.
• Support Financial Services in special projects and AiM procedures.

Skills

Accounting

Auditing

Payables

GAAP

Excel

Word

Data analysis

Education

High School Diploma/GED or equivalent

Bachelor's degree (preferred)

Tools

AiM

Banner

RealSource

Job description

Department: FMD Administration

Duties & Responsibilities:

VCU's Facilities Management Department is seeking to hire a Utility Accounts Payable for Facilities Administration.

The Utility Accounts Payable reports to the Assistant Director of O&M and Utilities for Facilities Management (FMD) Financial Services and assists the Financial Specialist. The duties include accounting entries to record and process payment of university-wide utilities (electric, natural gas, water, and wastewater) invoices and assists in identifying and resolving utility billing discrepancies.

Responsibilities include (but are not limited to):

University Utility Invoices

• Record invoice AiM utility module- entering utility bill SOP
• Track and report missing utility invoices monthly
• Assist in meter setup/update for new, transfer, or terminated services
• Maintain online accounts with utility vendors to ensure timely retrieval of needed invoices/statements
• Scan documents to share point for utilities
• Assist in submitting copies of invoices to 3rd party vendor

Procurement- University RealSource

• Process payments for all utility invoices per University policy and procedures
• Track and record vendor check information
• Elevate all vendor payment discrepancies
• Assist in researching payment disputes

Other Duties

• Assist in maintaining and updating SOPs and ARMICS
• Assist in developing ad hoc AiM utility reports
• Assist in special projects for Financial Services
• Attend sub-committee meetings for AiM procedures as needed

Qualifications:

Minimum Qualifications

• Experience in accounting, auditing, payable/receivable, and/or reconciling expenditures
• Strong knowledge of accounting and/or auditing is required
• Proficiency with general office software applications, including Microsoft Word and Excel
• Practical knowledge of Generally Accepted Accounting Principles (GAAP)
• Experience compiling, analyzing, and presenting reports, budgets, and/or financial information
• Excellent attention to detail and ability to accurately execute financial transactions and review data
• High School Diploma, GED, or equivalent

Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Bachelor's degree and 1 to 3 years in administrative support role preferably with financial experience or equivalent combination of education, training, and experience is preferred
• Experience in AiM, Banner, RealSource, and/or other software database programs is preferred

Salary Range:$55,000 - $60,000

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status:Non-Exempt

Work Days/Hours: Monday-Friday, 8:00am-4:30pm
Hours per Week:40

Restricted Position:No

ORP Eligible:No

Flexible Work Arrangement:Fully Onsite

University Job Title:18212N - Financial Specialist 2