Utilities & Rail Contracts Coordinator — Impactful Admin

State of Indiana; Indianapolis (IN); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical plan options

Wellness rewards program

Health Savings Account (HSA)

Job summary

State of Indiana in Indianapolis is seeking a highly organized administrative professional to support INDOT's Utilities & Railroad and Real Estate divisions. The role focuses on contract workflows, records management, invoicing support, and busy daily tasks across multiple systems and stakeholders.

The ideal candidate demonstrates precision, strong communication, and the ability to handle high-volume work. A degree is not required, and CDL may be needed within 90 days.

Qualifications

• Must possess a valid commercial driver's license (CDL) or obtain within 90 days of employment.
• Extensive knowledge of accepted construction practices, procedures, and precedents.
• Extensive knowledge of federal, state, and local guidelines, manuals, permit laws and regulations as they apply to construction standards.
• Considerable knowledge of highway statutory, departmental, and administrative laws, rules and regulations.
• Considerable knowledge of railroad, utility, and highway construction practices in civil engineering.
• Ability to lead multiple outside owners and stakeholders to collaborative solutions.
• Ability to comprehend, translate, and interact with construction drawings.

Responsibilities

• Make decisions on federal eligibility for reimbursement after reviewing records and documents.
• Assess necessity of utility relocations by analyzing design drawings and survey data.
• Negotiate contractual agreements between utility and railroad companies.
• Oversee consultants to ensure compliance with federal program guidelines and INDOT policies.
• Coordinate transportation projects with utilities and railways within timelines and budgets.
• Execute agreements, work plans, and other critical documents for project construction.
• Analyze invoices to ensure adherence to federal guidelines.

Skills

CDL or able to obtain

Detail-oriented

Strong communication

Organizational skills

Data/document handling

High-volume administration

Job description

State of Indiana in Indianapolis is seeking a highly organized administrative professional to support INDOT's Utilities & Railroad and Real Estate divisions. The role focuses on contract workflows, records management, invoicing support, and busy daily tasks across multiple systems and stakeholders.

The ideal candidate demonstrates precision, strong communication, and the ability to handle high-volume work. A degree is not required, and CDL may be needed within 90 days.