002WM1 - Contract Specialist

State of Indiana; Greenfield (IN); On-site; USD 48,000 - 59,000; Full time

Benefits offered by this job

Health benefits

Education Reimbursement

Paid time off

Retirement plans

Job summary

State of Indiana is seeking a Project Coordinator within INDOT to develop and review RFPs, coordinate ERMS routing, and ensure timely design submissions while applying INDOT standards. The role emphasizes analytical judgment, cross‑functional collaboration with stakeholders, and ensuring compliance with funding entries; 7+ years of experience in a similar role are preferred.

A robust benefits package supports work-life balance.

Qualifications

• Specialized knowledge in program subject matter.
• Ability to communicate orally and in writing.
• Experience applying rules and regulations to program management.

Responsibilities

• Develop, review, and manage RFPs to ensure accuracy, completeness, and compliance with INDOT standards.
• Coordinate ERMS routing and quality control of all design plan submissions, ensuring correct formatting and timely progression through required review cycles.
• Lead consultant scoring teams; manage scorer coordination, eligibility checks, training verification, and compliance with scoring protocols.
• Collaborate with Project Managers, Planning, MPO staff, Central Office reviewers, designers, Construction, Utilities, Permitting, and consultants to support smooth project delivery.

Skills

RFP development

ERMS coordination

Cross‑functional collaboration

Project coordination

Tools

ERMS

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:

Project Coordination

• Develop, review, and manage RFPs to ensure accuracy, completeness, and compliance with INDOT standards.
• Coordinate ERMS routing and quality control of all design plan submissions, ensuring correct formatting and timely progression through required review cycles.

Analytical Judgment

• Identify and resolve RFP scoring anomalies, preparing clear documentation for SRC review.
• Validate district funding entries (SPMS, TIP, STIP) and determine when TIP/STIP amendments are required.

Technical Expertise

• Apply INDOT manuals, SOPs, funding procedures, and ERMS standards consistently in daily operations.
• Monitor review timelines, identify delays, and coordinate expedited ERMS reviews when necessary.
• Lead consultant scoring teams; manage scorer coordination, eligibility checks, training verification, and compliance with scoring protocols.

Cross‑Functional Communication

• Collaborate with Project Managers, Planning, MPO staff, Central Office reviewers, designers, Construction, Utilities, Permitting, and consultants to support smooth project delivery.

Quality & Compliance

• Ensure all RFPs, funding documents, and ERMS submissions meet required standards, preventing delays, rejections, or compliance issues.

The salary for this position traditionally starts at$53,222.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Establish program objectives, KPIs, and actions to achieve them.
• Develop, update, and monitor all policies and procedures related to the program area.
• Interpret and explain policies, rules, regulations, or laws to leadership or customers.
• Implement corrective action plans to solve program problems.
• Analyze, prepare, and disseminate monthly and annual program reports.
• Review budget and make budgetary recommendations to improve the program area finances.
• Ensure program requirements meet federal and state policies and grants compliance.
• Assist in the development and train employees or agency consultants on program requirements and usage.
• Coordinator and deliver communication plans and communications.
• Serve as a liaison between agency and other state and federal agencies.
• Serve on management committees or other governing boards.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Specialized knowledge in program subject matter obtained through experience and/or education.
• Specialized knowledge of program area including pertinent rules and regulations.
• Extensive knowledge of all source materials and references including federal and state laws governing the programs.
• Ability to develop and implement new principles and policies and discern any far-reaching implications.
• Ability to communicate orally and in writing.
• The ability to apply general rules to specific problems to produce answers that make sense.
• Ability to work effectively with a wide variety of stakeholders.
• Working knowledge of accounting and budget principles.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

A degree is not required. However, at least 7+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .