Utilities Document Specialist - Trainee

ORC; Kentucky; Hybrid; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) with company match

Paid time off

Job summary

ORC is seeking an entry-level Right of Way Professional to prepare and review documents for utility projects. You will maintain project files, track status, and support the project team with requests and reporting.

This role offers a flexible remote/Hybrid arrangement with potential Columbus, OH office interaction. The position is full-time, non-exempt, and requires strong organizational skills and a willingness to learn in the right of way field.

Qualifications

• Proficient with MS Office Suite (Excel, Word, Outlook).
• Access to a smartphone to use ORC systems.
• No specific prior industry experience required; this is an entry-level training role.

Responsibilities

• Prepare, review, and quality-check right of way documents (easements, agreements, etc.).
• Maintain project files, databases, and document tracking systems.
• Track documents from draft to recording and inform project teams of status.
• Support Agents and the Project Manager with document requests and reporting.
• Perform general administrative tasks to keep projects moving.
• Embed project documents, images, and pins into project maps.

Skills

MS Office proficiency

Communication

Detail oriented

Tools

MS Office Suite

Smartphone

Job description

Description

Department: Right of Way Professional

Employment Type: Full Time

Location: Remote - OH

Reporting To: Vincent Beebe

Compensation: $18.00 - $22.00 / hour

Location: Ohio (candidate will have the flexibility to work a remote or hybrid schedule but must reside within the state of Ohio)

Schedule: Full-time, Non-Exempt | Report to ORC's Columbus, OH office as requested

Why Join ORC?

The Right Work. The Right People. The Right Culture.

Right of Way is where infrastructure meets innovation—shaping roads, utilities, and communities for the future. At ORC, we offer more than a job—we offer purpose, stability, and growth. You’ll join a team that values collaboration, workplace flexibility, and long-term opportunity.

What You’ll Do

• Prepare, review, and quality-check right of way documents — easements, agreements, and related real estate instruments — for utility projects
• Maintain accurate project files, databases, and document tracking systems
• Track documents from draft through recording and keep project teams informed of status
• Support Agents and the Project Manager with document requests and reporting
• Perform general administrative tasks that keep projects moving
• Place/embed project specific documents, images and pins into project map/KMZ.

We’re Looking For Someone Who

• Is organized, analytical, and detail-oriented — accuracy is the heart of this role
• Works efficiently under tight deadlines and keeps multiple priorities moving
• Communicates clearly and professionally — in writing, on the phone, and face to face
• Brings a strong service mindset to every team and client interaction
• Picks up new systems and software quickly
• Is eager to learn and grow in the right of way profession

Minimum Requirements

• Proficient with MS Office Suite — specifically Excel, Word, and Outlook
• An iOS or Android smartphone to access ORC’s systems
• Valid driver’s license

Bonus Points

If you have experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession

Where You Fit

This is an entry-level training role — our front door into the profession — and no prior industry experience is required. The pay range for this posting is $18 - $22/hr, and your offer will reflect your related experience, education, and what you demonstrate throughout the interview process.

Relocation and per diem are not provided.

What We Offer

• Medical, dental, and vision coverage
• 401(k) with company match, plus disability coverage
• Paid time off, sick time, and paid holidays
• Tuition reimbursement and paid professional development
• ClassPass and Breethe memberships
• Recognition programs and real room to grow

That’s the quick version — learn more about benefits at ORC.

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate.

Physical Requirements: English language proficient. While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage, typing and document manipulation. Expected to spend long hours in front of a computer screen. Able to read, understand and interpret department related documents and data. This is a largely sedentary role; however, the employee occasionally is required to move about inside the office to access files, office equipment and to interact with other members of the staff. Rare travel is required.