Utilities Administrative Technician

City of Cocoa; Christmas (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Water Plant Technician to provide advanced administrative support to its Utilities division. This role involves developing standard processes related to financial management and project coordination. The ideal candidate will possess strong critical thinking and communication skills, with proficiency in Microsoft Office and a knack for managing multiple projects effectively. Join a forward-thinking team dedicated to enhancing municipal utilities operations and ensuring efficient workflow processes. This position offers a unique opportunity to contribute to essential community services while working in a collaborative environment.

Qualifications

• 3+ years managing multiple projects or related experience.
• Knowledge of municipal utilities operations preferred.

Responsibilities

• Organize research for projects related to Water Plant Operations.
• Manage operational budgets and prepare materials for meetings.

Skills

Critical Thinking

Effective Communication

Record-Keeping

Microsoft Office Suite

Organizational Skills

Problem-Solving

Education

High School Diploma or GED

Associate’s Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe Acrobat Pro

Job description

JOB SUMMARY

Under the direct supervision of the Utilities Water Treatment Manager, the Water Plant Technician provides advanced administrative support to the division. Responsibilities include developing and implementing standard processes and procedures related to City Council agenda preparation, financial spreadsheets, budget creation and monitoring, purchase requisitions, timesheet entry and corrections, CMMS work order tracking, historical records, employee training, plant data/activity processes, and presentations.

ESSENTIAL JOB FUNCTIONS

1. Organizes research for special projects related to Water Plant Operations, coordinates with project teams, tracks work, tasks, and assignments, and prepares schedules, invoices, status reports, and updates on project costs and activities.
2. Supports the Operations and Maintenance divisions by managing operational budgets, coordinating meetings, project documentation, and maintaining records. Assists in preparing materials, reports, organizational charts, presentations, and correspondence for meetings.
3. Collaborates with the Division Manager, project teams, and supervisors to initiate and recommend workflow processes and SOPs for daily operations and special projects.
4. May be required to work during declared or undeclared emergencies.
5. Performs other related duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of municipal utilities operations and inter-divisional relations.
• Knowledge of standard office procedures.
• Critical thinking skills to interpret, evaluate, generate, and implement solutions.
• Effective communication skills in English, both oral and written, using standard business language, grammar, and arithmetic.
• Skill in record-keeping, organizing data, and reference files.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat Pro.
• Effective communication and organizational skills when liaising with engineering consultants, contractors, vendors, and city personnel.
• Ability to quickly learn industry-specific software programs.
• Ability to compose correspondence and operate office equipment.
• Ability to maintain documentation from regulatory agencies and manage data systems integration.
• Ability to handle complex operational challenges and execute instructions from the Division Manager.
• Effective communication with customers, team members, consultants, vendors, other municipalities, and large audiences.
• Ability to work independently or as part of a team to complete projects on time and within budget.
• Responds effectively to ad-hoc requests and completes tasks with minimal instructions.
• Promotes a harmonious work environment and smooth business operations.
• Supports division organization, programs, and goals.
• Maintains effective working relationships with co-workers, officials, and the public.

QUALIFICATIONS

Education and Experience: High school diploma or GED (Associate’s degree preferred) with at least three (3) years of managing multiple projects or related experience, or an equivalent combination of education, training, and experience.

Special Qualifications:

Must possess a valid Florida driver’s license or be able to obtain one within 45 days of hire. Knowledge of municipal rules, regulations, and procedures, especially in potable construction, engineering, plant, and field operations, is preferred.

PHYSICAL DEMANDS

The work is generally light to medium, requiring exertion of up to 50 pounds rarely, and up to 20 pounds frequently to lift, carry, push, or pull objects. Additional physical abilities include:

• Maintaining balance on narrow or slippery surfaces.
• Climbing ladders, stairs, scaffolding, or ramps.
• Bending and crouching frequently.
• Perceiving attributes of objects by touch.
• Dexterity with fingers for picking, pinching, or typing.
• Applying pressure with the whole hand.
• Handling objects with the whole hand.
• Hearing and understanding normal speech.
• Bending knees frequently.
• Ability to lift and move objects.
• Making rational decisions.
• Occasionally moving objects up to 50 pounds.
• Extending hands and arms in any direction.
• Performing repetitive motions of wrists, hands, and fingers.
• Communicating clearly and effectively.
• Sustained standing.
• Bending the body downward and forward at the waist.
• Performing activities requiring visual acuity.
• Walking long distances to perform tasks or move between job sites.