Utilities Administrative Technician

City of Cocoa, FL; Christmas (FL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Water Plant Technician to provide advanced administrative support within the Utilities division. This role involves organizing research for special projects, managing operational budgets, and collaborating with various teams to enhance workflow processes. The ideal candidate will possess strong project management and communication skills, ensuring smooth operations and effective documentation. If you thrive in a dynamic environment and are passionate about municipal utilities, this opportunity offers a chance to make a significant impact in your community.

Qualifications

• High school diploma or GED required; Associate’s degree preferred.
• 3+ years of experience managing multiple projects or related field.

Responsibilities

• Organizes research for special projects related to Water Plant Operations.
• Supports Operations and Maintenance divisions by managing operational budgets.
• Collaborates with the Division Manager to recommend workflow processes.

Skills

Project Management

Microsoft Office Suite

Critical Thinking

Effective Communication

Data Organization

Education

High School Diploma or GED

Associate’s Degree

Tools

Adobe Acrobat Pro

Job description

JOB SUMMARY

Under the direct supervision of the Utilities Water Treatment Manager, the Water Plant Technician provides advanced administrative support to the division. Responsibilities include developing and implementing standard processes and procedures related to City Council agenda preparation, financial spreadsheets, budget creation and monitoring, purchase requisitions, timesheet entry and corrections, CMMS work order tracking, historical records, employee training, plant data/activity processes, and presentations.

ESSENTIAL JOB FUNCTIONS

1. Organizes research for special projects related to Water Plant Operations, coordinates with project teams, supervises tracking of work, tasks, and assignments, and prepares schedules, invoices, status reports, and updates on project costs and activities.
2. Supports Operations and Maintenance divisions by managing operational budgets, coordinating meetings, project documentation, and managing calendars. Maintains related records and assists in preparing and producing materials, reports, organizational charts, presentations, and correspondence for meetings.
3. Collaborates with the Division Manager, project teams, and supervisors to initiate and recommend workflow processes and standard operating procedures (SOP) for daily operations and special projects.
4. Essential employees may be required to work during declared or undeclared emergencies.
5. Performs other related duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of municipal utilities operations and inter-divisional relations.
• Knowledge of standard office procedures.
• Critical thinking skills to interpret, evaluate, generate, and implement solutions.
• Effective written and oral communication skills in English, including grammar and arithmetic.
• Record-keeping and data organization skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat Pro.
• Effective communication and organizational skills when liaising with engineering consultants, contractors, vendors, and other city personnel.
• Ability to quickly learn industry-specific software programs.
• Ability to compose correspondence and operate office equipment.
• Ability to maintain documentation from regulatory agencies and manage data system integration.
• Ability to handle complex operational challenges and execute instructions effectively.
• Effective communication with customers, team members, consultants, vendors, other municipalities, and large audiences.
• Ability to work independently or as part of a team to complete projects on time and within budget.
• Ability to respond to ad-hoc requests and complete tasks with minimal instructions.
• Ability to promote a harmonious work environment and ensure smooth business operations.
• Ability to support division organization, programs, and goals.
• Ability to establish and maintain effective working relationships with co-workers, city officials, and the public.

QUALIFICATIONS

Education and Experience: High school diploma or GED; Associate’s degree preferred, with at least three years of experience managing multiple projects or a related field, or equivalent combination of education and experience.

Special Qualifications: Must possess a valid Florida driver’s license within 45 days of hire if operating city vehicles. Knowledge of municipal rules, regulations, and procedures, especially in potable construction, engineering, plant, and field operations, is preferred.

PHYSICAL DEMANDS

The work is generally light to medium, requiring exertion of up to 50 pounds rarely and 20 pounds frequently to lift, carry, push, or pull objects. Additional physical abilities include:

• Balancing, climbing, crouching, feeling, dexterity, grasping, handling, hearing, kneeling, lifting, mental acuity, pulling/pushing, reaching, repetitive motion, speaking, standing, stooping, visual acuity, walking.