Utilities Administrative Specialist | Flexible Schedule

City of Aspen; Aspen (CO); On-site; USD 33,000 - 50,000; Full time

Benefits offered by this job

Flexible schedules

Wellness bonuses

Tuition reimbursement

Transport discounts

Paid time off

Retirement options

Job summary

City of Aspen is seeking an Administrative Specialist to support the Utilities Department. You will perform administrative, technical, and clerical tasks aligned with the city values and mission. The role involves reception duties, data entry, and coordinating documents and agendas.

You'll work under the Utilities Business Services Manager, handling budgeting support, 811 locates, and website updates while delivering excellent public service in Aspen's community.

Qualifications

• High school diploma or GED required; two years of related administrative experience preferred.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Strong written and verbal communication; customer service oriented.

Responsibilities

• Perform administrative support and reception duties with minimal supervision.
• greet customers, manage calls, dispatch devices and coordinate communications.
• Prepare letters, reports, newsletters and other documents as needed.
• Create and maintain spreadsheets related to billing, backflow programs and consumption.
• Keep filing systems updated and organized; assist with form creation and procedures.
• Coordinate leave requests and update calendars; assist with agendas and materials.

Skills

Reception

Customer service

Data entry

Office software

Communication

Education

High School diploma or GED

Tools

Excel

Word

Outlook

Job description

City of Aspen is seeking an Administrative Specialist to support the Utilities Department. You will perform administrative, technical, and clerical tasks aligned with the city values and mission. The role involves reception duties, data entry, and coordinating documents and agendas.

You'll work under the Utilities Business Services Manager, handling budgeting support, 811 locates, and website updates while delivering excellent public service in Aspen's community.