Administrative Specialist – Utilities (Flexible, Benefits)

Kinsley Power Systems; Aspen (CO); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

Sign-on bonus up to $3,000

Flexible schedules

Paid time off & holidays

Wellness bonuses

Tuition reimbursement

Retirement plans & life/disability

Job summary

City of Aspen is seeking an Administrative Specialist for the Utilities Department. This full-time, non-exempt role provides administrative, technical, and clerical support, including reception, data entry, billing-related tasks, and calendar coordination.

You will work under the Utilities Business Services Manager, handle 811/Salesforce permitting, backflow inspections, and create reports. Proficiency in Excel, Word, Outlook required; Colorado Driver's License preferred within 30 days.

Qualifications

• High School diploma or GED required.
• Two years of administrative or front desk experience preferred.
• Proficient in Excel, Word, and Outlook.
• Must possess a valid Colorado Driver’s License or be able to obtain one within 30 days.
• Criminal Background Check required prior to hire.

Responsibilities

• Performs essential administrative support functions with minimal supervision.
• Greet customers and handle reception duties including calls and messages.
• Create spreadsheets related to utility billing accounts and reports.
• Maintain, update, and improve the department’s filing system.
• Update department website and assist with content management (WordPress/Salesforce).
• Lead for entering backflow inspections and assist with permitting workflows.

Skills

Customer service

Reception

Data entry

Microsoft Excel

Microsoft Word

Outlook

Salesforce

Oracle

Education

High School diploma or GED

Tools

Microsoft Excel

Microsoft Word

Outlook

Salesforce

Oracle

Job description

City of Aspen is seeking an Administrative Specialist for the Utilities Department. This full-time, non-exempt role provides administrative, technical, and clerical support, including reception, data entry, billing-related tasks, and calendar coordination.

You will work under the Utilities Business Services Manager, handle 811/Salesforce permitting, backflow inspections, and create reports. Proficiency in Excel, Word, Outlook required; Colorado Driver's License preferred within 30 days.