Urology Clinics Admin Assistant Floater — Travel Ready

UCLA Health; Santa Monica (CA); On-site; USD 36,000 - 54,000; Full time

Job summary

UCLA Health in Santa Monica is seeking an Administrative Assistant II floater for the Department of Urology. You will check patients in and out, handle co-pays, answer calls, schedule and confirm appointments, and prepare charts for visits. The role requires travel to UCLA Urology clinics as needed and is fully on-site.

This position follows a Monday–Friday 8:00am–5:00pm schedule, with hours that may vary. Salary is paid hourly, with ranges provided in the posting, and the job is indefinite.

Qualifications

• Demonstrated basic knowledge of physician office policies and procedures.
• Computer skills including word-processing, use of spreadsheets and data entry.
• Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors.
• Skill and experience in operating office machines including hospital based computer systems.
• Skill in composing clear and understandable written memos and reports using correct grammar.
• Skill in prioritizing assignments to complete work in a timely and accurate manner.
• Skill in communicating with patients, families and referring physicians with diplomacy
• Knowledge of basic medical terminology.
• Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy
• Ability to work flexible hours and travel to department clinics, as assigned.
• Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload.

Responsibilities

• Check patients in and out and collect co-payments when appropriate.
• Schedule and confirm clinic appointments and prepare charts.
• Process requests for medical records and route medication refill requests.
• Assist with processing disability and return-to-work forms for patients.
• Travel to UCLA Urology clinics for coverage as assigned.

Skills

Office policies

Computer skills

Effective communication

Typing speed

Time management

Job description

UCLA Health in Santa Monica is seeking an Administrative Assistant II floater for the Department of Urology. You will check patients in and out, handle co-pays, answer calls, schedule and confirm appointments, and prepare charts for visits. The role requires travel to UCLA Urology clinics as needed and is fully on-site.

This position follows a Monday–Friday 8:00am–5:00pm schedule, with hours that may vary. Salary is paid hourly, with ranges provided in the posting, and the job is indefinite.