*URGENT* ADMINISTRATIVE ASSISTANT / Construction Pre Con Coordinator

ZipRecruiter; Oakland (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

A leading company in the construction sector seeks an experienced Administrative Assistant / Pre Con Coordinator to manage bids and estimates. This onsite role offers a dynamic work environment with opportunities to leverage advanced technologies. The ideal candidate will possess strong organizational skills and a passion for construction. The position includes competitive compensation and comprehensive benefits after 90 days.

Benefits

Medical Insurance

PTO

Vacation

Vision Insurance

Dental Insurance

Federal Holidays

Qualifications

• 2+ years of experience in pre-construction or project coordination.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office and construction management software.

Responsibilities

• Manage construction estimates and bids.
• Coordinate pre-qualification packages and bid submissions.
• Attend pre-qualification meetings and job walks.

Skills

Organizational Skills

Communication

Time Management

Team Player

Education

Construction Management Degree

Tools

Microsoft Office

Construction Management Software

Building Connected

Procore

Job description

Job Description

CONSTRUCTION - ADMINISTRATIVE ASSISTANT / Pre Con Coordinator (THIS IS ONSITE POSITION - NO OUT OF STATE)

We seek an experienced and motivated Administrative Assistant / Pre Con Coordinator to join our dynamic team. As an Administrative Assistant / Pre Con Coordinator, you will be responsible for planning, coordinating, and managing construction estimates and bids for our firm.

If you’re passionate about this field, we invite you to apply. You will have the opportunity to work with a talented team, leverage advanced construction technologies, and contribute to the successful execution of diverse and challenging construction projects in the healthcare sector. We offer a competitive salary and a comprehensive benefits package as well.

The following job responsibilities are indicative and not limited to; additional duties may be added based on bid and estimation requirements, complexity, or project needs.

1. Opportunity Search & Bid List Management:

• Research and identify new project opportunities through public and private platforms.
• Download project documents and add opportunities to the internal bid list.

1. Pre-Construction Calendar Management:

• Set up job walks, site visits, and pre-qualification meetings.
• Maintain and update the pre-construction calendar.

1. Pre-Qualification & Bid Submissions:

• Complete and submit all pre-qualification packages for upcoming projects.
• Prepare and submit bid forms in coordination with the estimating team.
• Request and track bid bonds and final bonds as needed for project submissions.

1. Insurance and Documentation:

• Request and track certificates of insurance (COI) from subcontractors and vendors.

1. Subcontractor & Vendor Outreach:

• Manage and execute outreach efforts to qualified subcontractors and vendors.
• Call and follow up with subcontractors to solicit bids and confirm participation.

1. Estimator Coordination:

• Work closely with the estimating team to ensure accurate and timely collection of subcontractor bids and vendor quotes.
• Set up job scope on building connected or other platforms.
• Prepare monthly reports as directed.

1. Licensing & Certification Management:

• Manage the renewal process for company licenses, certifications, and permits.
• Ensure all required documents are current and compliant with project requirements.

1. Meeting and Site Walk Participation:

• Attend pre-qualification meetings, job walks, and other pre-bid meetings as necessary to represent the company.

Required Skills and Qualifications:

• Quick learner, able to thrive in a fast-paced environment, eager to learn, team player, go-getter, self-starter attitude. MUST SHOW UP! Punctual!
• 2+ years of experience in pre-construction, project coordination, or similar administrative roles in the construction industry.
• Construction management or equivalent degree.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and construction management software.
• Knowledge of prequalification platforms (e.g., Building Connected, Procore) is a plus.
• Ability to multitask and work in a fast-paced environment to meet bid deadlines.

SALARY AND BENEFITS

This is a full-time, in-house position reporting to the Estimator.
Monday through Friday, 7:30 a.m. to 4:30 p.m. (ON SITE ONLY - NO REMOTE)
Location: Oakland, CA (Near Oakland Airport)
Start: As soon as possible

Compensation: Based on experience and education.

Benefits: Medical, PTO, Vacation, etc. (After 90 days)

Interviews: Conducted in the afternoons.

Salary range: $55,000 - $70,000, commensurate with experience.

Full benefits include PTO, health, vision, dental insurance, and all federal holidays.

Resumes: [e-mail] / www.MARCONCOMPANY.com

MAR CON Builders is an Equal Opportunity Employer committed to fostering an inclusive environment. We do not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, marital status, or other protected categories.

Company Description: MAR CON Builders is a reputable general contractor operating in the Bay Area for over 12 years, known for its strong reputation among public and private agencies.