Upper School Administrative Assistant (Grades 9-12)

mcleanschool; Potomac (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

McLean School in Potomac, Maryland, seeks an Administrative Assistant for the Upper School Division for the 2026-2027 school year. The role supports division-wide administrative functions, responds to inquiries from faculty, staff, parents, students, vendors, and guests with professionalism and courtesy.

Responsibilities include managing confidential records, coordinating division projects, and assisting with testing accommodations logistics for College Counseling and Learning Services.

Qualifications

• Effective communication with others and multitask during busy periods.
• Organized, able to work independently and flexibly.
• Bachelor’s degree preferred.
• Experience in a fast-paced environment is valued.
• Welcoming personality with excellent interpersonal skills.
• Proficient in Apple products and Google Suite; quick to learn new software.

Responsibilities

• Manage division-wide administrative tasks and respond to inquiries from faculty, staff, parents, students, vendors and guests.
• Maintain confidential records, prepare documents, spreadsheets and reports.
• Coordinate division projects and assist other divisions as needed.
• Support testing accommodations logistics with College Counseling and Learning Services.
• Cover Front Desk reception as needed and assist team as required.

Skills

Interpersonal skills

Organization

Communication

Multitasking

Education

Bachelor's degree preferred

Tools

Apple products

Google Suite

Job description

McLean School (mcleanschool.org), a K-12 co-educational independent school in Potomac, Maryland, seeks an Administrative Assistant for the Upper School Division for the 2026-2027 school year. This position helps organize and manage the division's administrative functions, including assisting and responding to inquiries from faculty, staff, parents, students, vendors, and guests with the highest degree of professionalism and courtesy.

McLean’s mission – and its unique Abilities Model® – embraces the idea that everyone has a unique learning path waiting to be discovered and tended toward growth. McLean places students at the center of the content and structure of their education, it deploys the skills of talented and expert teachers, provides a pedagogy that is both flexible in approach and academically rigorous, and delivers this to students in a supportive, inclusive culture that unlocks each student’s core potential.

Bright, college-bound students with dyslexia, ADHD, academic performance anxiety, and executive functioning challenges thrive at McLean as their confidence and self-advocacy skills grow. Alongside them are more traditional learners who excel in smaller classes, where they are challenged and grow through a student-centered approach to learning. Together, these students are served by a blend of teaching models that reach them individually, enabling them to achieve impressive heights in learning. Students, in turn, share their strengths with one another, creating an inclusive and diverse community of learners who support and help each other grow. McLean students graduate as proud and capable learners, able to recognize and embrace their unique abilities, and advocate for what they need to learn, enabling them to find their way successfully in the world.

Essential Duties & Responsibilities

Among the key responsibilities are the following:

• Handles communications with prudence and is careful to maintain the confidentiality of records and information.
• Maintains files and data entry with current information and disseminates information to the appropriate faculty and staff. Produces documents, spreadsheets, and reports from databases and sends them to appropriate parties as needed.
• Handles assigned projects with little supervision and can act as a coordinator to all parties involved. This includes projects and events within the Division and occasionally those of the School as a whole.
• Assists students and parents whenever needed, forwards all messages, and communicates to the appropriate person or office.
• Covers the phone at the Front Desk Reception, as needed and assigned. Assists with other Divisions and Offices as the need arises. Is willing to be considered part of a team and accept the responsibilities assigned.
• On behalf of the Division Head and Assistant Division Head, coordinates division-wide projects.
• Supports the College Counseling and Learning Services teams in coordinating logistics for testing accommodations.

Education & Experience

The ideal candidate will be able to communicate effectively with others and multitask during busy periods. This person must be organized, able to work independently, and flexible.

Candidate Requirements

• A love of adolescents and an educational environment.
• A Bachelor’s degree is preferred.
• Previous experience that demonstrates the ability to perform the duties of the position in a fast-paced environment;
• A welcoming personality, excellent interpersonal skills, and the ability to work with all constituency groups.
• Proficiency in Apple products, Google Suite software, and the ability to quickly adapt to and master new software programs;
• Strong interpersonal, organizational, and communication skills;

Salary Range: $55,000 - $75,000

McLean School is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, ancestry, national origin, age, sex, marital status, sexual orientation, gender identity, family responsibilities, disability, genetic status, or any other characteristic protected by applicable law. If you need a reasonable accommodation due to a disability during the recruitment process, please contact Director of Executive Support & Recruitment, Robin Speller.