Unscripted Coordinator

Ae Ops Llc; West Hollywood (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Ae Ops Llc in West Hollywood, CA is seeking a Coordinator to support our Unscripted Team across development and production projects. You will manage calendars, track milestones, and help with creative development and research. This role requires strong organizational skills, discretion, and a passion for nonfiction storytelling.

You will collaborate with executives and talent, draft updates, maintain live trackers, and contribute ideas to development conversations in a fast-paced environment.

Qualifications

• 3+ years as an Executive Assistant in studio or production.
• Strong understanding of unscripted and documentary development.
• Avid consumer of nonfiction content with trend awareness.
• Excellent written and verbal communication; draft reports.
• Discretion and confidentiality with sensitive information.
• Ability to adapt quickly and manage competing priorities.

Responsibilities

• Manage Head of Unscripted calendar: schedule meetings and anticipate conflicts.
• Coordinate Unscripted Team meetings: scheduling, agendas and follow-up.
• Maintain live trackers for development/production slate; track status and milestones.
• Support day-to-day workflow; keep project materials organized.
• Monitor industry news and trends; share insights via weekly updates.
• Research potential talent, partners, and IP for development opportunities.
• Collaborate with team leads to develop concepts and support projects.
• Contribute ideas and feedback to the development process.
• Handle additional coordinator duties as assigned.

Skills

Executive Assistant

Unscripted content

Calendar management

Research & talent scouting

Written & verbal communication

Confidentiality

Microsoft Office

Google Workspace

Airtable

Studio System

Tools

Airtable

Studio System

Google Workspace

Microsoft Office

Job description

What We Are Looking ForWe are seeking a Coordinator to support our Unscripted Team across a dynamic slate of projects in development and production. This role combines executive support, team coordination and creative development, helping keep schedules, projects and priorities on track.The ideal candidate has experience as an Executive Assistant, strong organizational skills and a passion for unscripted and documentary storytelling. They are an avid consumer of nonfiction content with a sharp eye for emerging talent, compelling stories and cultural trends. They bring curiosity, initiative and attention to detail, along with the ability to anticipate needs, adapt quickly and manage competing priorities.Job ResponsibilitiesManage the calendar of the Head of Unscripted, including scheduling meetings and anticipating conflicts.Coordinate Unscripted Team meetings, including scheduling, agendas and follow-up.Maintain live trackers for the team’s development and production slate, keeping project status, timelines, milestones and deliverables current.Support the team’s day-to-day workflow and maintain organized, accessible project materials.Monitor industry news, cultural trends and emerging tools and technologies, sharing relevant insights through weekly updates.Identify and research potential talent, partners, intellectual property and other development opportunities.Collaborate with team leads to develop new concepts and support ongoing projects.Contribute creative ideas, research and feedback to the development process.Complete other coordinator duties as assigned.Essential Skills3+ years of experience as an Executive Assistant, ideally within a studio, network, streamer, production company, or talent agency.Strong understanding of the unscripted and documentary landscape, including familiarity with nonfiction development and production processes.Avid consumer of nonfiction content with a sharp eye for emerging talent, compelling stories and cultural trends.Excellent written and verbal communication skills, with the ability to draft professional correspondence, research summaries and weekly updates.Exceptional organizational and time-management skills, with the ability to anticipate needs, adapt quickly and manage competing priorities in a fast-paced environment.Proficiency with Microsoft Office Suite, Google Workspace, and project tracking tools (e.g., Airtable, Studio System) is a plus.Proven ability to maintain confidentiality and exercise discretion with sensitive matters.Positive, professional, and collaborative attitude, with the ability to work effectively with talent, executives, and creative partners at all levels.Creative instincts and a point of view, with the confidence to contribute ideas and feedback in development conversations.Personal Attributes:Curious and CreativeProactive and ResourcefulDetail-OrientedAgile Problem SolverStrong Communicator