University Scheduler

High Point University; High Point (NC); On-site; USD 48,000 - 72,000; Full time

Job summary

High Point University is seeking a full-time University Scheduler to manage the university-wide event reservation system and requests. The role works closely with academic and administrative units to ensure proper facility usage.

The ideal candidate will have a Bachelor’s degree and at least two years of related experience, with preferred experience in 25Live scheduling software for large-scale facility reservations. This role supports numerous campus events and daily operations.

Qualifications

• Bachelor’s degree required.
• Minimum two years of related experience or five years in a related capacity.
• Preferred experience with scheduling software (25Live) and/or facility reservations on a large scale.

Responsibilities

• Schedule university spaces for non-academic events.
• Collaborate with IT and Registrar to ensure data accuracy in 25Live.
• Generate utilization reports and space audits as needed.
• Handle invoicing, budgets, and vendor contracts.
• Conduct 25Live training for faculty, staff, and students.
• Assist with major university-wide events (Commencement, Convocation, Alumni weekends).

Skills

Data entry

Communication

Multitasking

Detail oriented

Microsoft Office

Fast learner

Self-starter

Troubleshooting

Interpersonal skills

Physical stamina

Education

Bachelor’s degree

Tools

25Live

Job description

High Point University is currently seeking a full-time, University Scheduler. The selected candidate will be responsible for managing university-wide event reservation system and requests. This position effectively works closely with numerous academic and administrative units on campus to ensure appropriate facility usage.

QUALIFICATIONS:

• Education Bachelor’s degree required
• Experience and Training: A minimum of two years of related experience, an equivalent combination of education and experience, or five years of work experience in a directly related capacity
• Preferred experience with scheduling software (25Live) and/or facility reservations on a large scale

Knowledge, Skills, Ability:

• Word processing and/or data entry skills
• Ability to communicate in a positive manner
• Ability to execute multiple job functions
• Ability to focus on details and prioritize
• Proficiency with Microsoft products and willingness to learn various computer programs
• Demonstrated ability to be a fast learner and a fast starter in a continuously evolving technological environment
• Requires a self-starter working independently with strong interpersonal skills
• Skilled in general software troubleshooting
• Excellent interpersonal, written, and oral communication skills
• Ability to perform moderate physical work

ESSENTIAL FUNCTIONS:

• Primary scheduler of the University’s spaces for non-academic events
• Collaborates with IT and Registrar’s Office to ensure facility data and event/class reservations are correct and updated in 25Live scheduling system.
• Reliant on technological solutions to perform duties.
• Completes reservations while considering the university events calendar, academic facility regulations and policies, and with high standards of accuracy, timeliness, and professionalism.
• Ability to generate and prepare utilization reports in 25Live and other space audit reports as needed.
• Some administration responsibilities including but not limited to invoicing, billing, maintaining budgets, ordering supplies and executing vendor contracts.
• Responsible for managing and balancing expenses made within the Department of University Events Budget lines, submitting all requisitions and orders.
• Maintains positive work atmosphere by acting and communicating effectively with students, students’ parents, faculty, co-workers and managers.
• Periodically design and host 25Live training sessions for faculty, staff and student groups.
• Update 25live training materials and policies on the University’s Event webpage.
• Assists with major University-wide events such as Commencement, opening Convocation, Alumni and Family weekends that require the full events team.
• Handles multiple projects simultaneously; manages in the midst of occasional changing dynamics (time, location, people, etc.); effectively communicates and interacts with high profile individuals (administration, trustees, donors, university guests, VIPs, etc.)
• Other duties as assigned.

For more information regarding this position, please contact Melissa Anderson, Vice President of University Events at [e-mail].

At High Point University the faculty and staff are devoted to ensuring every student receives an extraordinary education in an inspiring environment with caring people. High Point University is a God, family and country school. High Point University does not sponsor H1-B Visas. High Point University prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, age, disability, genetic information or veteran status and other legally protected statuses.

The University encourages all applicants to apply.