University Events Lead: Large-Scale Campus Ceremonies

Urban Future Lab; United States; On-site; USD 77,000 - 85,000; Full time

Job summary

New York University’s Office of University Events seeks an experienced event planner to oversee a broad portfolio, from receptions to conferences. You will manage space reservations, venue setup, A/V needs, and catering, while coordinating with vendors, staff, and partners to deliver exceptional guest experiences.

You will also collaborate with sponsors to develop themes and timelines, ensuring events stay within budget.

Qualifications

• Bachelor's degree required
• 3+ years of professional event planning and logistics experience
• Strong project management and organizational skills
• Excellent interpersonal and communication abilities
• Detail-oriented with excellent customer service
• Familiarity with Google Suite, MS Office, Windows; Adobe Illustrator/Creative Suite is a plus

Responsibilities

• Plan and oversee a diverse portfolio of events including receptions, ceremonies, conferences, and dinners
• Manage space reservations, venue setup/diagrams, and catering; handle venue A/V and tech needs
• Coordinate with vendors, staff, campus partners, and attendees to ensure smooth guest experiences
• Consult with sponsors to conceptualize themes, timelines, staffing, spaces, and pricing options
• Conduct post-event evaluations and identify cost reductions and quality improvements

Job description

New York University’s Office of University Events seeks an experienced event planner to oversee a broad portfolio, from receptions to conferences. You will manage space reservations, venue setup, A/V needs, and catering, while coordinating with vendors, staff, and partners to deliver exceptional guest experiences.

You will also collaborate with sponsors to develop themes and timelines, ensuring events stay within budget.