Univ Registrar Svcs CRD III (Scheduling)

UF ECE Ambassadors; Gainesville (FL); On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

State Retirement Plans

Paid Time Off (vacation, sick leave,

Tuition Assistance (UF Employee Ed. Pr

Public Service Loan Forgiveness (PSLF)

Job summary

The University of Florida is seeking a Registrar Services Coordinator III to support the Office of the University Registrar within the Division of Enrollment Management. This position coordinates academic scheduling, curriculum administration, and classroom utilization while supporting the development and maintenance of the Schedule of Courses.

The successful candidate will supervise staff and resolve complex scheduling challenges.

Qualifications

• Master’s degree in an appropriate area; or a bachelor’s degree in an appropriate area and two years of relevant experience.
• Experience in Registrar/Office operations or higher education preferred.
• Ability to supervise, coach, and develop staff; provide clear direction and performance feedback.
• Strong organizational skills and ability to work with minimal supervision.

Responsibilities

• Coordinate classroom assignments and course schedules.
• Oversee curriculum records for thousands of courses (more than 8,800).
• Coordinate examinations and resolve scheduling conflicts.
• Supervise two full-time staff and federal work‑study students.
• Develop and deliver training for scheduling coordinators and registrar staff.
• Identify improvements to daily operations and participate in departmental projects.

Skills

Scheduling coordination

Staff supervision

Curriculum management

Microsoft Word

Excel

PowerPoint

Communication

Data-driven decision making

Education

Master’s degree in an appropriate area

Bachelor’s degree in an appropriate area + 2 years relevant experience

Tools

Microsoft Word

Excel

PowerPoint

Job description

Classification Minimum Requirements

Master’s degree in an appropriate area; or a bachelor’s degree in an appropriate area and two years of relevant experience.

Classification Title

Univ Registrar Svcs CRD III.

Classification Minimum Requirements

Master’s degree in an appropriate area; or a bachelor’s degree in an appropriate area and two years of relevant experience.

Job Description

The University of Florida is seeking a Registrar Services Coordinator III to support the Office of the University Registrar within the Division of Enrollment Management. This position plays a key role in coordinating academic scheduling, curriculum administration, and classroom utilization while supporting the development and maintenance of the Schedule of Courses. The successful candidate will supervise staff, resolve complex scheduling challenges, and collaborate with university departments to ensure efficient operations, accurate records, and high-quality service.

Responsibilities Will Include, But Are Not Limited To

Academic Scheduling and Curriculum Management

• Help drive the success of university scheduling operations by coordinating classroom assignments, course schedules, and instructional space utilization.
• Build strong working relationships with academic departments to resolve scheduling concerns and support university priorities.
• Oversee the accuracy of curriculum records supporting more than 8,800 approved courses.
• Coordinate assembly examinations, manage scheduling conflicts, and assist with complex course modifications.
• Use scheduling data and classroom utilization trends to support effective planning, accurate records, and informed academic scheduling decisions.

Staff Supervision and Leadership

• Make a meaningful contribution as a supervisor by guiding two full-time employees and federal work‑study students.
• Foster a productive team environment through training, coaching, workload management, and performance feedback.
• Serve as a reliable resource for resolving complex academic records inquiries and operational concerns.

Training and Professional Development

• Put your knowledge to work by developing and delivering training for scheduling coordinators and registrar staff.
• Help colleagues strengthen their understanding of curriculum management, scheduling policies, and classroom utilization.

Operational Improvement and Departmental Support

• Identify and recommend practical improvements that make daily operations more efficient and accurate.
• Collaborate on departmental projects, reporting, and operational initiatives.
• Provide additional support across registrar functions during peak periods.
• Performs other duties as assigned.

Expected Salary

$52,000

In Addition, UF Offers The Following Exceptional Benefits

• Health, Dental, and Vision Insurance
• State Retirement Plans
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

For more information on benefits, please visit UFHR Benefits and Rewards (ufl.edu)

Required Qualifications

Master’s degree in an appropriate area; or a bachelor’s degree in an appropriate area and two years of relevant experience.

Preferred

• Experience working in a Registrar's Office or within a higher education environment, with an understanding of academic records administration, student services, and university policies and procedures.
• Ability to supervise, coach, and develop staff; provide clear direction, performance feedback, and support employee growth and accountability.
• Ability to establish and maintain professional and effective working relations with others; ability to supervise.
• Ability to establish work priorities and coordinate the timely completion of work assignments; strong organizational skills.
• Knowledge of effective written and oral communication; ability to articulate and interpret information.
• Ability to work independently, exercise good judgment, and work with minimal supervision.
• Ability to use a variety of computer programs such as Microsoft Word, Excel, and PowerPoint.
• Ability to comprehend and interpret university and Registrar policies, procedures, and academic regulations.

Health Assessment Required: No