UNIV - Program Coordinator II - Procurement

C001 Medical University of South Carolina (MUSC - Univ); South Carolina; Hybrid; USD 53,000 - 91,000; Full time

Job summary

Medical University of South Carolina (MUSC) invites applications for a Program Coordinator II with University Procurement. The role manages the full contract lifecycle, coordinating with Legal, internal stakeholders, and external suppliers to ensure proper routing, review, execution, and tracking in MUSC systems.

The position emphasizes process improvement, data reporting, and training to reduce bottlenecks and improve contract visibility across the enterprise.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• Four years of relevant program, procurement, or contract administration experience may substitute for the degree.
• Experience working with contract documentation, systems, or workflows.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and familiarity with contract management systems.

Responsibilities

• Manage contract intake and administration; maintain records in the contract management system; coordinate review with Legal and suppliers.
• Assist in process improvements and create standardized training materials.
• Maintain database and dashboards; provide updates on contracts in process.
• Facilitate communication among Legal, Information Solutions, Finance, departments and external partners.
• Perform other duties as assigned.

Skills

Organizational skills

Analytical skills

Communication skills

Microsoft Office

AI tools

Contract management experience

Education

Bachelor’s degree in business administration, supply chain, public administration, legal studies, or a related field

Tools

Contract management systems

Job description

Job Description Summary

Under limited supervision, The Program Coordinator II supports University Procurement by coordinating and administering the full contract lifecycle process for the University. This role is responsible for ensuring that contracts are efficiently routed, reviewed, executed, and tracked in accordance with MUSC policies, the South Carolina Consolidated Procurement Code, and other applicable regulations. The position plays a critical role in maintaining the integrity and accuracy of contract records within the contract management system while facilitating timely progression of agreements from initiation through final execution.

Entity

Medical University of South Carolina (MUSC - Univ) Worker Type Employee Worker Sub-Type Classified Cost Center CC002418 UNIVERSITY PROCUREMENT Pay Rate Type Salary Pay Grade University-GEN09 Pay Range 53,142.00 - 71,706.00 - 90,372.000 Scheduled Weekly Hours 40 Work Shift

Job Description

Program Coordinator II serves as a key liaison between Procurement, the Office of General Counsel, internal stakeholders, and external suppliers. The position ensures effective communication across all parties, helps resolve issues that may delay contract processing, and provides guidance to departments on contract submission requirements and procedures. In addition to coordination activities, the role supports process improvement initiatives, assists with the implementation and use of contract management systems and tools, and contributes to reporting and data analysis efforts that enhance operational visibility and efficiency across contracting functions.

Key Responsibilities

• 35% Manage the contract intake and administration process, including initiating and maintaining contract records within the contract management system. Coordinate contract review and redlining with Legal and external suppliers, maintaining system updates and facilitating resolution until final approval. This includes preparing contracts for execution by ensuring correct formatting, required approvals, and submission for electronic signature. F
• 30% Assist Contract Manager in analyzing, developing, and implementing process improvements. Assist in creating standardized training materials to assist using departments to effectively administer contracts after execution.
• 20% Maintain database, dashboards and provide updates and reports on current contracts in process.
• 10% Facilitate communication among team members, including Legal, Information Solutions, Finance, using departments, and external partners.
• 5% Perform other duties as assigned

Required Qualifications

• Bachelor’s degree in business administration, supply chain, public administration, legal studies, or a related field.
• Will also consider the following Equivalent experience: Four (4) years of relevant program, procurement, or contract administration experience may be substituted in lieu of a bachelor’s degree.
• Experience working with contract documentation, systems, or workflows.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Artificial Intelligence tools, and familiarity with contract management systems.

Physical Requirements

• (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)
• Ability to perform job functions in an upright position. (Frequent)
• Ability to perform job functions in a seated position. (Frequent)
• Ability to perform job functions while walking/mobile. (Frequent)
• Ability to work indoors. (Continuous)
• Ability to work outdoors in all weather and temperature extremes. (Infrequent)
• Ability to work in confined/cramped spaces. (Infrequent)
• Ability to perform job functions from kneeling positions. (Infrequent)
• Ability to squat and perform job functions. (Infrequent)
• Ability to perform 'pinching' operations. (Infrequent)
• Ability to fully use both hands/arms. (Frequent)
• Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
• Ability to reach in all directions. (Frequent)
• Possess good finger dexterity. (Continuous)
• Ability to maintain tactile sensory functions. (Continuous)
• Ability to lift and carry 15 lbs., unassisted. (Infrequent)
• Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
• Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
• Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
• Ability to see and recognize objects close at hand. (Frequent)
• Ability to see and recognize objects at a distance. (Frequent)
• Ability to determine distance/relationship between objects; depth perception. (Frequent)
• Good peripheral vision capabilities. (Continuous)
• Ability to maintain hearing acuity, with correction. (Continuous)
• Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us! The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program. Thank you for wanting to be part of the Medical University of South Carolina team. Whether you want to teach the next generation of health care leaders, innovate new business models, discover the next breakthrough or provide patient care, there's a role for you that fuels your passion and takes advantage of your skills. There are career opportunities available in academics, research, hospital medicine, physician practices and support services, from patient billing to IT. As an applicant, you can search jobs for all MUSC entities as well as search by category and location. MUSC attracts more than $250 million annually in research funding, making it the biggest magnet for biomedical, extramural research dollars of all institutions of higher learning in South Carolina. The Clinical and Translational Science Award (CTSA) Program aims to advance clinical and translational science to increase the speed at which new treatments become available to patients. MUSC Health, the clinical enterprise, operates a 750 bed medical center, which includes a nationally recognized Children's Hospital, the Ashley River Tower (cardiovascular, digestive disease, and surgical oncology), Hollings Cancer Center (one of fewer than 70 elite National Cancer Institute designated centers), a Level I Trauma Center and the Institute of Psychiatry. In addition, there are more than 100 outreach clinics, hospital/health system affiliations, and telehealth sites. U.S. News & World Report placed us among the top one percent of all American hospitals, with 11 specialties in the top 50. The MUSC Medical Center is also one of only three Magnet designated hospitals in South Carolina.