UNIV - Program Coordinator II - College of Graduate Studies

musc; South Carolina; Hybrid; USD 53,000 - 90,000; Full time

Job summary

Medical University of South Carolina (MUSC - Univ) seeks a Program Coordinator II to manage CGS graduate programs, coordinate admissions, and support operations with a focus on accuracy and confidentiality. The role serves ~75 graduate students and up to 30 trainees, reporting to the Assistant Dean of Student Affairs.

Hybrid remote work may be available after orientation, with duties spanning student communications, logistics, and data management.

Qualifications

• Bachelor's degree required for program supervision and coordination.
• Strong communication and organizational skills needed for graduate program management.
• Experience with data tracking and reporting for student programs beneficial.

Responsibilities

• CGS graduate programs management and communications, data tracking, and records management.
• Admissions coordination for PhD, including applications, interviews, and offers.
• SURP program administration: scheduling, onboarding, housing/travel coordination, and finances.
• Student support and advising: meetings, referrals, progress tracking, and escalation of questions.
• Orientation planning and execution: schedules, logistics, materials, and presenter support.
• Committee service and other duties representing CGS at executive-level meetings.

Skills

Program coordination

Communication

Organizational skills

Data tracking

Confidentiality

Education

Bachelor's degree

3 years relevant program experience

Job description

Job Description Summary

The Program Coordinator II role manages multiple CGS graduate level programs with individualized programs of study and supports operations through admissions coordination, student-facing communications, program logistics, event support, data tracking, and administrative coordination. Current student support scope of approximately 75 graduate students and up to 30 trainees. The role requires accuracy, confidentiality, strong organization, and professional communication with faculty, staff, students, applicants, and campus partners.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC000947 CGS DO Administration

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

53,142.00 - 71,706.00 - 90,372.000

Scheduled Weekly Hours

40

Job Description

Position Summary:

The Program Coordinator II manages multiple CGS graduate level programs with individualized programs of study and supports operations through admissions coordination, student-facing communications, program logistics, event support, data tracking, and administrative coordination. Current student support scope of approximately 75 graduate students and up to 30 trainees.

This position may be eligible for hybrid remote work after an orientation period.

The role requires accuracy, confidentiality, strong organization, and professional communication with faculty, staff, students, applicants, and campus partners.

Reports To: Assistant Dean of Student Affairs

Minimum State Requirements: A bachelor's degree and three years relevant program experience

Preferred Experience and Education: This role requires strong organizational and communication to effectively manage and support various initiatives.

Duties:

• 35% CGS Graduate Special Program support
  Manages program activities and communication, including wellbeing initiatives, Graduate Council support, SNAP coordination, CBAMS annual student data collection, attendance tracking, records management, reporting support, and communication with students, faculty, and leadership.
• 25% PhD Admissions Coordination
  Coordinates PhD admissions, including application tracking, applicant communication, interviews, campus visits, evaluation materials, committee support, offer tracking, records management, and follow-up with applicants and faculty reviewers.
• 15% SURP Program Management
  Organizes SURP administration, including applications, review distribution, offer communications, scheduling, onboarding, orientation, housing/travel coordination as applicable, financial coordination, and communication with leadership, mentors, students, and campus partners.
• 10% Student Support and Advising Coordination
  Provides student support through meetings, communications, referrals, resource navigation, record maintenance, event logistics, progress tracking, and escalation of questions or concerns to appropriate faculty or administrative staff.
• 10% Orientation Coordination
  Coordinates orientation planning and implementation, including schedules, logistics, materials, incoming student communication, presenter support, and alignment with program expectations.
• 5% Committee Service and Other Duties
  Represents the College of Graduate Studies in various executive level committees and supports related meetings, communications, documentation, compliance activities, seminars, events, reporting, special projects, and other assigned duties.

Additional Job Description

Minimum Requirements: A bachelor's degree and two years relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent)