UNIV - Program Coordinator II - College of Graduate Studies

Medical University of South Carolina (MUSC); Charleston (SC); Hybrid; USD 53,000 - 90,000; Full time

Job summary

The Medical University of South Carolina (MUSC) seeks a Program Coordinator II to manage multiple CGS graduate programs with customized study plans. You will support admissions coordination, student communications, logistics, and data tracking for about 75 graduate students and up to 30 trainees.

This role emphasizes accuracy, confidentiality, organization, and professional communication with faculty, staff, students, applicants, and campus partners.

Qualifications

• Bachelor's degree required.
• 3+ years of relevant program coordination experience.
• Experience supporting graduate programs preferred.

Responsibilities

• 35% CGS Graduate Special Program support, including wellbeing initiatives, data collection, and records management.
• 25% PhD Admissions Coordination, including applications, interviews, and offers.
• 15% SURP Program Management, scheduling, onboarding, and housing/travel coordination as applicable.
• 10% Student Support and Advising Coordination, meetings and resource navigation.
• 10% Orientation Coordination, planning and materials.
• 5% Committee Service and Other Duties.

Skills

Organization

Communication

Confidentiality

Data tracking

Admissions coordination

Event support

Education

Bachelor's degree

Job description

Job Description Summary
The Program Coordinator II role manages multiple CGS graduate level programs with individualized programs of study and supports operations through admissions coordination, student-facing communications, program logistics, event support, data tracking, and administrative coordination. Current student support scope of approximately 75 graduate students and up to 30 trainees. The role requires accuracy, confidentiality, strong organization, and professional communication with faculty, staff, students, applicants, and campus partners.

Entity
Medical University of South Carolina (MUSC - Univ)

Worker Type
Employee

Worker Sub-Type
Classified

Cost Center
CC000947 CGS DO Administration

Pay Rate Type
Salary

Pay Grade
University-GEN09
Pay Range
53,142.00 - 71,706.00 - 90,372.000

Scheduled Weekly Hours
40

Work Shift

Job Description

Position Summary:

The Program Coordinator II manages multiple CGS graduate level programs with individualized programs of study and supports operations through admissions coordination, student-facing communications, program logistics, event support, data tracking, and administrative coordination. Current student support scope of approximately 75 graduate students and up to 30 trainees.

This position may be eligible for hybrid remote work after an orientation period.

The role requires accuracy, confidentiality, strong organization, and professional communication with faculty, staff, students, applicants, and campus partners.

Reports To: Assistant Dean of Student Affairs

Minimum State Requirements: A bachelor's degree and three years relevant program experience

Preferred Experience and Education: This role requires strong organizational and communication to effectively manage and support various initiatives.

Duties:

• 35% CGS Graduate Special Program support. Manages program activities and communication, including wellbeing initiatives, Graduate Council support, SNAP coordination, CBAMS annual student data collection, attendance tracking, records management, reporting support, and communication with students, faculty, and leadership.
• 25% PhD Admissions Coordination. Coordinates PhD admissions, including application tracking, applicant communication, interviews, campus visits, evaluation materials, committee support, offer tracking, records management, and follow-up with applicants and faculty reviewers.
• 15% SURP Program Management. Organizes SURP administration, including applications, review distribution, offer communications, scheduling, onboarding, orientation, housing/travel coordination as applicable, financial coordination, and communication with leadership, mentors, students, and campus partners.
• 10% Student Support and Advising Coordination. Provides student support through meetings, communications, referrals, resource navigation, record maintenance, event logistics, progress tracking, and escalation of questions or concerns to appropriate faculty or administrative staff.
• 10% Orientation Coordination. Coordinates orientation planning and implementation, including schedules, logistics, materials, incoming student communication, presenter support, and alignment with program expectations.
• 5% Committee Service and Other Duties. Representatives the College of Graduate Studies in various executive level committees and supports related meetings, communications, documentation, compliance activities, seminars, events, reporting, special projects, and other assigned duties.

Additional Job Description
Minimum Requirements: A bachelor's degree and two years relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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