UNIV - Administrative Assistant - Department of Neurology

Medical University of South Carolina; Charleston (SC); On-site; USD 32,000 - 61,000; Full time

Job summary

Join a dynamic healthcare team at a leading institution where you will provide essential clinical and administrative support to physicians. This role is perfect for someone who thrives in a fast-paced environment, coordinating daily activities and ensuring smooth operations within the clinic. You will be instrumental in managing schedules, handling patient communication, and working with healthcare technology. If you are passionate about making a difference in patient care and enjoy collaborating with enthusiastic professionals, this opportunity is tailored for you.

Qualifications

• Experience in medical practice and knowledge of medical terminology required.
• Proficiency in Epic, RightFax, and Microsoft Office preferred.

Responsibilities

• Coordinate daily activities, manage schedules, and organize meetings.
• Triage calls/emails, document in EPIC, and assist with billing.
• Prepare clinic schedules and monitor patient appointments.

Skills

Microsoft Office

Epic

Medical Billing

CPT Codes Knowledge

Medical Terminology

Education

High School Diploma

Bachelor's Degree

Tools

RightFax

Job description

Job Description Summary

Provide clinical and administrative assistance for up to 4-5 full-time physicians, including the Stroke Program Director, Director of MUSC Telemedicine Services, and the Clinical Stroke Program Director.
Demonstrates knowledge and skills required to provide care and/or service appropriate to the level of development of patients, with consideration of the needs of patients' families. Serves as the sole provider of these support services as required. Maintains a high level of independence and briefs immediate supervisor as appropriate.

Entity

Medical University of South Carolina (MUSC - Univ)
Worker TypeEmployee
Worker Sub-TypeClassified
Cost CenterCC000985 COM Neurology CC
Pay Rate TypeHourly
Pay GradeUniversity-04
Pay Range32,686.00 - 46,578.50 - 60,471.00
Scheduled Weekly Hours40
Work Shift

Job Title: Administrative Assistant

Full Time or Part Time: Full Time

Job Duties:

1. Administrative Duties (35%): Coordinate daily activities, manage schedules, organize meetings, maintain files, facilitate submissions, handle mail and courier services, coordinate procurement, and organize educational events.
2. Clinical Responsibilities (35%): Triage calls/emails, discuss programs professionally, troubleshoot schedules/referrals, coordinate appointments and tests, facilitate patient programs, document in EPIC, and assist with billing and documentation.
3. Scheduling Duties (20%): Prepare clinic schedules, monitor and reschedule patients, coordinate with nursing staff, and ensure all patients have necessary documentation and reminders.
4. Other Responsibilities (10%): Attend meetings, provide operational feedback, assist with projects, and support clinical staff during absences.

Additional Knowledge, Skills, and Abilities:

• Proficiency in Epic, RightFax, and Microsoft Office preferred.
• Knowledge of CPT codes, medical billing, and diagnosis coding helpful.
• Experience in medical practice and knowledge of medical terminology required.

Guidelines and Supervision:

Moderate supervision; ability to work independently with guidance.

Minimum Requirements:

• High school diploma and two years related work experience or a bachelor's degree.
• Valid driver's license and good driving record or other specific qualifications depending on the position.

Physical Requirements:

Ability to perform job functions while standing, sitting, walking; work indoors and outdoors; perform repetitive motions; lift up to 15 lbs; and maintain vision and hearing standards.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer and participates in the federal E-Verify program.