Unit Secretary - Riley - Full Time Evenings

IU Health; Indianapolis (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

IU Health’s Riley 4E - Med Psych unit seeks a detail‑oriented administrator to ensure accurate information flow between physicians, staff, and ancillary teams. You will schedule tests, maintain test records, and sign patients in/out of the unit while performing unit receptionist duties.

Ideal candidates demonstrate strong communication, organization, and exceptional customer service. A passion for mental health and helping others is essential; HS diploma or GED, BLS preferred, and 1–3 years

Qualifications

• High School Diploma or GED required.
• Completion of Medical Assistant, Medical Secretary classes, or equivalent experience preferred.
• Basic Life Support (BLS) certification through the AHA preferred.
• 1-3 years of relevant experience in a health care setting preferred.
• Basic knowledge of medical terminology preferred.
• Requires completion of any applicable training program.

Responsibilities

• Coordinate information between physician, unit staff, and ancillary departments.
• Schedule daily tests and procedures; maintain up-to-date records of tests and procedures.
• Provide receptionist functions for the unit and alert management to issues or needs.

Skills

Communication skills

Organization

Customer service

Mental health passion

Education

High School Diploma or GED

Medical Assistant program

BLS certification

1–3 years healthcare experience

Medical terminology knowledge

Training program completion

Tools

MS Office

Job description

Overview

Location: Riley 4E - Med Psych

Hours: 40 hrs/wk Monday-Friday 12p-8:30p, No weekends

Job Summary

Ensures accurate and complete information is received from patient to facilitate coordination and communication between physician, unit staff, and ancillary departments. Schedules daily tests and procedures, maintains comprehensive up-to-date record of all patient tests and procedures, and signs patients in and out of unit. Provides receptionist functions for the unit and alerts unit management to issues or needs within the unit regarding policies, procedures, or practices. Performs all clerical duties associated with supporting the Patient Care Unit.

Ideal Candidate

• Demonstrates strong communication and interpersonal skills.


• Maintains a high level of organization and attention to detail.


• Provides exceptional customer service and support.


• Exhibits a genuine passion for mental health and helping others.

Requirements

• High School Diploma/GED required.


• Completion of Medical Assistant, Medical Secretary classes, or equivalent experience preferred.


• Basic Life Support (BLS) certification through the AHA preferred.


• 1-3 years of relevant experience in a health care setting preferred.


• Basic knowledge of medical terminology preferred.


• Must be able to complete required (if applicable) training program.


• Requires basic proficiency in MS Office (Word, PowerPoint, Excel).