Unit Secretary - Psych Dept - PRN - Sharon

Sharon Hospital; Sharon (CT); On-site; USD 23,000 - 34,000; Full time

Benefits offered by this job

401(k) Retirement Plan

Wellness Programs

Job summary

Northwell Health is seeking an Administrative Assistant at Sharon Hospital to handle diverse clerical tasks, manage communications, and support the department efficiently. The role emphasizes accuracy, organization, and timely responses within a busy health care environment.

Responsibilities include greeting visitors, answering calls, logging mail, and maintaining records. The position offers a 40-hour work week, daytime shifts, and benefits including a 401(k) plan and wellness programs.

Qualifications

• High school diploma or equivalent required.
• Knowledge of medical terminology preferred.
• Excellent organization and multi-tasking abilities.
• Proficient in MS Word and Excel for documentation.

Responsibilities

• Greet visitors and manage office communications.
• Screen calls, take messages and direct inquiries.
• Log and distribute incoming mail; maintain filing system.
• Record, prepare and distribute meeting minutes.
• Order supplies and support cost containment.
• Transcribe minutes, memos, policies and reports.
• Perform other duties as assigned.

Skills

Organized multi-tasker

Strong written and verbal

Medical terminology knowledge

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Northwell is the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State’s largest private employer with over 104,000 employees — including members of Northwell Health Physician Partners — who are working to change health care for the better.

Job Summary:

Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the director and the department. Participates in the department's and organization’s performance improvement activities.

Duties:

• Greets visitors, directs visitors appropriately; maintains the communication flow of the office.
• Demonstrates the ability to be flexible and organized during stressful situations.
• Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.
• Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.
• Maintains an organized, efficient filing system. Debrides files according to established department and hospital guidelines.
• Records, prepares and distributes meeting minutes.
• Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.
• Interacts professionally with all visitors, within the department/office and with other departments.
• Transcribes from dictated or written material minutes, memoranda, policies, procedures and reports.
• Accepts other duties as assigned.

Regulatory Requirements:

• High school graduate or equivalent.
• Previous knowledge of medical terminology required ( great role for a care technician looking to step away from direct patient care )
• Must be able to use office software's such as Microsoft, Word, Excel
• Must be an organized multi tasker with strong written and verbal skills

Position Summary:

• Location: Sharon Hospital
• Work Type: FT - 40hr
• Standard Hours: 8 hr shifts
• Work Schedule: Day 8
• Work Shift: 7am - 3pm
• Department: Psych
• Salary Range: $17- 25/hr based on years of creditable experience

“Available benefits include: 401(k) Retirement Plan and Wellness Programs. Available benefits for union positions may vary in accordance with applicable Collective Bargaining Agreements.”