Unit Secretary - ED Dept - PRN

Northwell Health; Sharon (CT); On-site; USD 23,419 - 43,201; Part time

Job summary

Northwell Health is seeking an administrative professional for Sharon Hospital to perform various clerical and secretarial duties. The role involves maintaining communication, managing calls, and ensuring organization within the office.

Candidates must be a high school graduate with prior knowledge of medical terminology and proficient in office software. This position requires flexibility and is ideal for multi-taskers who can handle varying work shifts, including weekends and holidays.

Qualifications

• Previous knowledge of medical terminology required.
• Must be an organized multi-tasker with strong written and verbal skills.

Responsibilities

• Greets visitors and maintains communication flow.
• Answers the telephone and directs calls appropriately.
• Maintains an organized and efficient filing system.
• Transcribes dictated or written materials.

Skills

Medical terminology knowledge

Microsoft Word

Microsoft Excel

Organizational skills

Written communication

Verbal communication

Education

High school graduate or equivalent

Job description

Description Nuvance Health has a network of convenient hospital and outpatient locations — Danbury Hospital, New Milford Hospital, Norwalk Hospital and Sharon Hospital in Connecticut, and Northern Dutchess Hospital, Putnam Hospital Center and Vassar Brothers Medical Center in New York — plus multiple primary and specialty care physician practices locations, including The Heart Center, a leading provider of cardiology care. Non-acute care is offered through various affiliates.

Job Summary

Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day‑to‑day needs of the director and the department. Participates in the department's and organization’s performance improvement activities.

Duties

• Greets visitors, directs visitors appropriately; maintains the communication flow of the office.
• Demonstrates the ability to be flexible and organized during stressful situations.
• Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.
• Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.
• Maintains an organized, efficient filing system. Debrides files according to established department and hospital guidelines.
• Records, prepares and distributes meeting minutes.
• Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.
• Interacts professionally with all visitors, within the department/office and with other departments.
• Transcribes from dictated or written material minutes, memoranda, policies, procedures and reports.
• Accepts other duties as assigned.

Regulatory Requirements

• High school graduate or equivalent.
• Previous knowledge of medical terminology required (great role for a care technician looking to step away from direct patient care).
• Must be able to use office software such as Microsoft Word and Excel.
• Must be an organized multi‑tasker with strong written and verbal skills.

Position Summary

• Location: Sharon Hospital
• Work Type: Per Diem
• Standard Hours: 8 hr shifts
• Work Schedule: Eve 8
• Work Shift: variable - weekends and holidays as needed
• Department: Emergency Department

EOE, including disability/vets.

Working Conditions

Manual: significant manual skills/motor coordination & finger dexterity.

Occupational: Some occupational risk.

Physical Effort: Sedentary/light effort. May exert up to 10 lbs. force.

Physical Environment: Generally pleasant working conditions.

Company: Sharon Hospital

Org Unit: 971

Department: Emergency Department

Exempt: No

Salary Range: $17.00 - $31.36 Hourly