Unit Secretary - Pre-anesthesia Testing

University of Maryland Medical System; Easton (MD); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading healthcare provider is seeking a dedicated Secretary to support the Regional Medical Center Building Director. This role involves managing communications, scheduling appointments, and maintaining documents while ensuring compliance with privacy regulations.

Qualifications

• Maintains proficiency in MS Office and other departmental applications.

Responsibilities

• Answers telephone; screens and directs calls.
• Prepares charts for patients scheduled for procedures.
• Maintains appointment calendars and schedules appointments.

Skills

Communication

Organization

Proficiency in MS Office

Job description

Job Description

JOB SUMMARY:

Performs secretarial duties in support of the Regional Medical Center Building Director. Provides secretarial support to the management team as requested by the Vice President, Strategic Planning & Marketing.

ESSENTIAL FUNCTIONS OF THE JOB:

1. Answers telephone; screens and directs calls; takes and relays messages; provides general information. Greets and directs visitors; answers general inquiries.
2. Prepares charts for patients scheduled for procedures with surgical services, cardiac cath lab, or interventional radiology.
3. Maintains appointment calendars; schedules appointments; notifies supervisor of commitments; distributes notices and agendas.
4. Receives, sorts, and distributes mail; compiles relevant information to assist supervisor in handling inquiries.
5. Types, transcribes, proofreads, and edits correspondence, reports, charts, schedules, etc.; collates and assembles reports and documents. Drafts correspondence for supervisor’s signature.
6. Coordinates travel arrangements for supervisor.
7. Coordinates mailings and distribution of documents.
8. Establishes and maintains files; keeps manuals up to date; retrieves information as required.
9. Maintains proficiency in MS Office and other departmental computer applications.
10. Complies with all Federal and State laws and regulations.
11. Maintains the privacy and security of all confidential and protected health information. Uses and discloses only that information which is necessary to perform the job functions.
12. Performs other duties as needed or assigned.