Unit Secretary, Labor & Delivery

RWJBarnabas Health; Newark (NJ); On-site; USD 24,000 - 34,000; Part time

Job summary

RWJBarnabas Health’s Newark Beth Israel Medical Center is seeking a Unit Secretary for the Labor & Delivery unit on the night shift. You will be the central communication hub, greeting patients and staff while coordinating admissions, orders, and records in the EMR system.

This role emphasizes accuracy, multitasking, and teamwork to ensure smooth patient flow and exceptional care in a fast-paced hospital environment.

Qualifications

• High school diploma or equivalent required.
• Experience in clerical, administrative, or customer service roles preferred.
• Experience as Unit Clerk/Unit Secretary or in hospital/medical office setting preferred.
• Knowledge of medical terminology and healthcare documentation preferred.
• Strong communication and organizational skills essential.

Responsibilities

• Welcomes patients, families, visitors, and physicians with excellent customer service.
• Answers phones, call bells, and intercoms; directs requests to the appropriate team members.
• Coordinates patient admissions, transfers, and discharges; maintains accurate patient information.
• Enters physician orders and updates patient records in electronic medical record systems.
• Prepares, organizes, and maintains reports and unit documentation.
• Supports daily nursing station operations by maintaining supplies and an organized workspace.
• Collaborates with physicians and nurses to promote efficient workflows and positive patient experiences.

Skills

Communication skills

Organizational skills

Multitasking

Computer skills

Education

High school diploma or equivalent

Tools

Electronic medical records

Job description

Job Title: Unit Secretary

Location: Newark Beth Israel Medical Ctr

Department Name: Labor & Delivery

Req #: 0000268598

Status: Hourly

Shift: Night

Pay Range: $21.14 - $21.14 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

As a Unit Secretary, you will play a vital role in supporting our nursing team while helping create a welcoming, organized environment for patients, families, and visitors. If you enjoy multitasking, communicating with people, and keeping operations running smoothly, this is an opportunity to make a meaningful impact behind the scenes of patient care. As the central point of communication for the nursing unit, you will collaborate with physicians, nurses, and other healthcare professionals to ensure information flows accurately and efficiently, so patients receive exceptional care.

As a Unit Secretary, a typical day might include the following:

• Welcoming patients, families, visitors, and physicians while providing exceptional customer service
• Answering telephones, call bells, and intercoms, directing requests to the appropriate team members
• Coordinating patient admissions, transfers, and discharges while maintaining accurate patient information
• Entering physician orders and updating patient records using electronic medical record systems
• Preparing, organizing, and maintaining reports and unit documentation.
• Supporting the daily operations of the nursing station by maintaining supplies and ensuring an organized work environment
• Collaborating with physicians, nurses, and the interdisciplinary healthcare team to promote efficient workflows and positive patient experiences

The Unit secretary might be for you if:

• You enjoy working in a fast-paced healthcare environment where no two days are the same
• You thrive on staying organized and balancing multiple priorities.
• You communicate clearly and professionally with patients, families, physicians, and colleagues
• You take pride in providing outstanding customer service and compassionate support
• You are comfortable using computers and learning electronic health record systems.
• You enjoy being part of a collaborative team dedicated to delivering exceptional patient care
• You're seeking a healthcare career where your organizational skills directly support clinical excellence

To be considered for this position, candidates must have a high school diploma or equivalent, along with previous clerical, administrative, or customer service experience. Strong communication, organizational, multitasking, and computer skills are essential, as is the ability to work effectively in a collaborative healthcare environment. Previous experience as a Unit Clerk, Unit Secretary, or in a hospital or medical office setting is preferred. Knowledge of medical terminology, electronic medical records, physician order entry, and healthcare documentation is also preferred. Part Time from 11:00pm-7:00am Monday-Friday with every other weekend and holiday.