Unit Secretary

Community Health Systems; Vicksburg (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Community Health Systems seeks a motivated Unit Secretary to support patient-centered care at our Vicksburg, MS unit. You will serve as receptionist, assist the patient care team, and ensure a clean, organized, and safe environment while handling data entry and chart maintenance in the EMR system.

The role requires basic medical terminology knowledge, strong attention to detail, and excellent communication.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Responsibilities

• Enter orders into the computer system with accuracy and monitor for shortages
• Answer phones and manage patient records, schedule appointments, document in EMR
• Maintain patient charts and retrieve labs, consults, and reports promptly
• Follow consult procedures, notify physicians, and assist with labs and patient lists
• Prioritize urgent requests (STAT orders, urgent repairs)
• Greet and assist patients, coordinate admissions, discharges, and transfers
• Perform other duties as assigned
• Maintain regular attendance
• Comply with policies and standards

Skills

Medical terminology

Data entry

HIPAA compliance

Microsoft Office

Communication skills

Education

High school diploma

Tools

EMR software

Job description

Job Summary

The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.
• Maintains patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.
• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Knowledge, Skills and Abilities

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency in Microsoft Office Suite and other office-related software.
• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
• Strong attention to detail and accuracy.
• Excellent communication skills both written and verbal
• Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required

Job Info

• Job Identification 164812
• Job Category Administrative Support
• Posting Date 09/18/2026, 02:47 PM
• Degree Level High School Graduate
• Job Schedule Full time
• Job Shift Day
• Locations 2100 Highway 61 N, Vicksburg, MS, 39183, US