Unit Secretary

RWJBarnabas Health; Rahway (NJ); On-site; USD 23,000 - 28,000; Part time

Job summary

RWJBarnabas Health is seeking a Unit Secretary for the RWJUH Rahway Hospital Emergency Department. The role is hourly, night shift, with pay in the NJ range, and supports nurses by handling admissions, orders, documentation, and patient-flow coordination.

You will greet patients and families, answer calls, and maintain accurate records while collaborating with the care team to ensure smooth operations and high-quality patient experiences.

Qualifications

• High school diploma or equivalent.
• Experience in clerical, administrative, or customer service roles.
• Strong communication, organizational, multitasking, and computer skills.
• Experience as Unit Clerk/Secretary or in a hospital/medical office preferred.
• Knowledge of medical terminology, EMR, physician order entry, and healthcare documentation preferred.

Responsibilities

• Welcoming patients, families, visitors, and physicians while providing exceptional customer service.
• Answering telephones, call bells, and intercoms, directing requests to the appropriate team members.
• Coordinating patient admissions, transfers, and discharges with accurate patient information.
• Entering physician orders and updating patient records using electronic medical record systems.
• Preparing, organizing, and maintaining reports and unit documentation.
• Supporting the daily operations of the nursing station by maintaining supplies and an organized work environment.
• Collaborating with physicians, nurses, and the interdisciplinary healthcare team to promote efficient workflows and positive patient experiences.

Skills

Customer service

Communication

Organizational skills

Multitasking

Computer skills

Education

High school diploma or equivalent

Tools

Electronic medical records (EMR)

Physician order entry systems

Job description

Job Title: Unit Secretary

Location: RWJUH Rahway Hospital

Department Name: Emergency Department

Req #: 0000266938

Status: Hourly

Shift: Night

Pay Range: $17.62 - $19.57 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

As a Unit Secretary, you'll play a vital role in supporting our nursing team while helping create a welcoming, organized environment for patients, families, and visitors. If you enjoy multitasking, communicating with people, and keeping operations running smoothly, this is an opportunity to make a meaningful impact behind the scenes of patient care. As the central point of communication for the nursing unit, you'll collaborate with physicians, nurses, and other healthcare professionals to ensure information flows accurately and efficiently, so patients receive exceptional care.

As a Unit Secretary, a typical day might include the following:

• Welcoming patients, families, visitors, and physicians while providing exceptional customer service.
• Answering telephones, call bells, and intercoms, directing requests to the appropriate team members.
• Coordinating patient admissions, transfers, and discharges while maintaining accurate patient information.
• Entering physician orders and updating patient records using electronic medical record systems.
• Preparing, organizing, and maintaining reports and unit documentation.
• Supporting the daily operations of the nursing station by maintaining supplies and ensuring an organized work environment.
• Collaborating with physicians, nurses, and the interdisciplinary healthcare team to promote efficient workflows and positive patient experiences.

This role might be for you if:

• You enjoy working in a fast-paced healthcare environment where no two days are the same.
• You thrive on staying organized and balancing multiple priorities.
• You communicate clearly and professionally with patients, families, physicians, and colleagues.
• You take pride in providing outstanding customer service and compassionate support.
• You are comfortable using computers and learning electronic health record systems.
• You enjoy being part of a collaborative team dedicated to delivering exceptional patient care.
• You're seeking a healthcare career where your organizational skills directly support clinical excellence.

To be considered for this position, candidates must have a high school diploma or equivalent, along with previous clerical, administrative, or customer service experience. Strong communication, organizational, multitasking, and computer skills are essential, as is the ability to work effectively in a collaborative healthcare environment. Previous experience as a Unit Clerk, Unit Secretary, or in a hospital or medical office setting is preferred. Knowledge of medical terminology, electronic medical records, physician order entry, and healthcare documentation is also preferred.

Per Diem schedule is 7pm to 7:30am (12 hour shifts)