Unit Secretary

Loma Linda University Health; Loma Linda (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Loma Linda University Health is seeking a Unit Secretary to support a patient‑centered care unit under a registered nurse. You will greet visitors, handle reception duties, and assist with patient flow and diagnostic testing as directed.

Strong organization and HIPAA awareness are essential in this fast‑paced environment. The ideal candidate will have a high school diploma or GED with experience in medical office work, and may benefit from some college coursework or related medical field

Qualifications

• High School Diploma or GED required or equivalent.
• Minimum one year of unit secretary experience preferred.
• Completion of one year of college or minimum one year of experience in the medical field preferred.

Responsibilities

• Greet and screen the public arriving to the unit/department.
• Perform secretarial and receptionist duties to support patient-centered care.
• Assist with facilitating patient flow and coordinating diagnostic testing as ordered by the physician or nurse practitioner.
• Maintain supplies, equipment, and forms; ensure accurate recordkeeping and communication.

Skills

Medical terminology

HIPAA compliance

Customer service

Bilingual English/Spanish

Computer literacy

Clerical duties

Education

High School Diploma or GED

Job description

Job Summary:

The Unit Secretary works under the direct supervision of a registered nurse. Performs secretarial and receptionist duties that contribute to the smooth operation of assigned unit/department that provides patient-centered care. Greets and screens the public upon arrival to unit/department. Recognizes potentially dangerous situations with visitors, patients and families and takes appropriate action. Assists with facilitating optimal patient flow and coordinates diagnostic testing as ordered by the physician and/or nurse practitioner. Maintains supplies, equipment, and forms. Utilizes interpersonal skills to maximize customer service, safety, and professionalism. Contributes to a work environment of caring and cooperation among a culturally diverse workforce, patient and visitor population. Performs other duties as needed.

Education and Experience:

High School Diploma or General Education Development (GED) required. Minimum one year of unit secretary experience preferred. Completion of one year of college or minimum one year of experience in medical field preferred.

Knowledge and Skills:

Basic knowledge of medical terminology, Health Insurance Portability and Accountability Act (HIPAA) and patient rights required. Able to read; write legibly; speak in English (and Spanish preferred) and relate and communicate positively, effectively, and professionally with others; use computer, printer, and software programs necessary to the position; operate and troubleshoot equipment required for the position; perform unit secretarial and clerical activities as needed for position; be assertive and consistent in following policies; work calmly and respond courteously when under pressure; accept and follow directions; perform basic math functions; manage multiple assignments effectively; organize and prioritize workload; collaborate with nurse in charge to problem solve; recall information with accuracy; pay close attention to detail; function within scope of practice; distinguish colors, hear sufficiently for general conversation in person and on the telephone; identify and distinguish various sounds associated with the work place; see adequately to read computer screens, medical records, and written documents necessary to position.

Licensures and Certifications:

None.