Unit Coordinator

Rutgers University; New Brunswick (NJ); On-site; USD 40,354 - 54,619; Full time

Benefits offered by this job

Medical, prescription drug, and dental coverage

Paid vacation and holidays

Competitive retirement benefits

Employee educational benefits

Life insurance coverage

Employee discount programs

Job summary

Rutgers University invites applications for the Unit Coordinator position within the Division of Institutional Planning & Operations (IP&O). The successful candidate will perform clerical and coordinating functions, maintain records, and act as a liaison between the unit and other administrative offices.

A high school education and three years of related experience are required. Benefits include medical coverage, paid vacation, and retirement plans. This is a full-time position with a salary range from $40,354 to $54,619.

Qualifications

• High school/vocational school education or equivalent plus three years of clerical experience.
• A combination of college-level study and/or advanced secretarial training may substitute for experience.

Responsibilities

• Maintain up-to-date records of the unit.
• Compile and process records of activities.
• Act as liaison between the unit and administrative offices.

Skills

Data recording

Effective communication

Client service skills

Education

High school/vocational school education

Job description

Overview

The Division of Institutional Planning & Operations (IP&O) employs a workforce of approximately 2,700 staff, represented by 15 collective negotiation agreements, and is responsible for institutional strategic initiatives and operations across the State of New Jersey. These include planning and construction, facilities, public safety and emergency operations, environmental health and safety, transportation, housing, and auxiliary/retail operations.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Unit Coordinator for the Division of Institutional Planning & Operations (IP&O). Under general supervision, performs and is responsible for clerical and coordinating functions of a specialized unit. This may include the responsibility for operation and instruction in the use of specialized equipment such as computers, word processors, audio‑visual, etc.

Responsibilities

• Maintain up-to-date records of the work of the unit.
• Compile data and process records of activities such as personnel forms, orders, requisitions, sales, and registration requests.
• Disseminate information, answer inquiries, resolve problems, or refer to appropriate administrative offices.
• Act as liaison between the unit and other administrative offices.
• Establish schedules for the users of the unit and/or for the facility itself.

Qualifications

• High school/vocational school education or equivalent plus three years related clerical experience involving organizing, coordinating, scheduling and/or record‑keeping responsibilities.
• A combination of college‑level study, advanced secretarial training, and/or related clerical experience may be substituted for the above requirements.

Required Knowledge, Skills, and Abilities

• Ability to record and maintain data in computerized and non‑computerized formats.
• Must be able to communicate effectively.
• Must have effective client service skills.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Work Conditions

Full Time, 35.00 standard hours per week, Day shift (Mon‑Fri 8:30 AM – 4:30 PM).

Special Conditions

• Shift hours/Schedule: Mon‑Fri 8:30 AM – 4:30 PM

FLSA Status

Nonexempt.

Salary Details

Minimum Salary: $40,354.40; Mid Range Salary: $47,338.87; Maximum Salary: $54,618.90.

Pre‑employment Screenings

All offers of employment are contingent upon successful completion of all pre‑employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectionate or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non‑Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement