Unit Coordinator

Cfg Health System; Kearny (NJ); On-site; USD 42,000 - 65,000; Full time

Job summary

Cfg Health System is seeking a Unit Coordinator to provide essential administrative support for a nursing/clinical unit in a correctional healthcare setting. You will coordinate daily operations, maintain patient records, and schedule provider visits while collaborating with nursing staff, providers, and facility administration.

The role requires strong organizational and communication skills, experience with EMR and scheduling systems, and the ability to multitask in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree in healthcare administration, business, or related field preferred.
• At least one year of experience in a medical office, hospital, or healthcare administrative setting.
• Experience with electronic medical records (EMR) and scheduling systems preferred.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize and multitask in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar applications.
• Ability to maintain confidentiality of patient information and comply with HIPAA regulations.
• Strong interpersonal skills to work effectively with clinical staff, patients, and external partners.

Responsibilities

• Coordinate daily operations of the assigned nursing or clinical unit.
• Prepare and maintain patient census reports, logs, and records as required.
• Schedule patient appointments, sick call, provider visits, and specialty consultations.
• Communicate effectively with providers, nursing staff, and facility administration to ensure smooth care delivery.
• Organize and maintain medical charts and electronic health records in compliance with facility and regulatory standards.
• Track and follow up on pending diagnostic tests, lab results, and outside consultations.
• Assist in coordinating admissions, discharges, and transfers.
• Prepare required reports and data for leadership review.
• Maintain adequate supplies for the unit and ensure equipment is in proper working order.
• Support nursing staff by responding to phone calls, routing messages, and triaging administrative requests.
• Assist in quality assurance activities, including chart audits and compliance tracking.
• Perform other duties as assigned by the Health Services Administrator or Nursing Leadership.

Skills

Organizational skills

Verbal and written communication

Multitasking

HIPAA compliance

Interpersonal skills

Education

High school diploma

Associate's degree in healthcare administration or related field

Tools

Microsoft Office Suite

EMR systems

Scheduling systems

Job description

Overview

The Unit Coordinator serves as the primary administrative support for the nursing/clinical unit, ensuring smooth operations and communication between nursing staff, providers, patients, and other facility departments. This role coordinates scheduling, maintains accurate documentation, tracks and organizes patient care information, and supports the clinical team to ensure efficient and compliant operations within the correctional healthcare setting.

Responsibilities

• Coordinate daily operations of the assigned nursing or clinical unit.
• Prepare and maintain patient census reports, logs, and records as required.
• Schedule patient appointments, sick call, provider visits, and specialty consultations.
• Communicate effectively with providers, nursing staff, and facility administration to ensure smooth care delivery.
• Organize and maintain medical charts and electronic health records in compliance with facility and regulatory standards.
• Track and follow up on pending diagnostic tests, lab results, and outside consultations.
• Assist in coordinating admissions, discharges, and transfers.
• Prepare required reports and data for leadership review.
• Maintain adequate supplies for the unit and ensure equipment is in proper working order.
• Support nursing staff by responding to phone calls, routing messages, and triaging administrative requests.
• Assist in quality assurance activities, including chart audits and compliance tracking.
• Perform other duties as assigned by the Health Services Administrator or Nursing Leadership.

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform this job. Reasonable accommodations may be made upon written request.

• Frequently required to sit, stand, walk, bend, reach, and lift light materials.
• Must be able to lift and/or move up to 25 pounds.
• Ability to use hands and fingers to handle or operate standard office equipment.
• Ability to communicate clearly and effectively both verbally and in writing.

Qualifications

• Minimum Education
  • High school diploma or equivalent required.
  • Associate’s degree in healthcare administration, business, or related field preferred.
• Minimum Work Experience
  • At least one (1) year of experience in a medical office, hospital, or healthcare administrative setting.
  • Experience with electronic medical records (EMR) and scheduling systems preferred.
• Required Skills
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Ability to prioritize and multitask in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar applications.
  • Ability to maintain confidentiality of patient information and comply with HIPAA regulations.
  • Strong interpersonal skills to work effectively with clinical staff, patients, and external partners.