Unit Clerk

AristaCare Health Services; Philadelphia (Philadelphia County); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Healthcare benefits (medical, dental &

Job summary

AristaCare Health Services in Philadelphia is seeking an organized Unit Clerk to support daily operations on the nursing unit. The role requires attention to detail, strong communication with residents, families, staff, medical providers, and transportation partners.

Responsibilities include scheduling appointments, maintaining records in EMR, coordinating transport, and ensuring HIPAA compliance while multitasking in a fast-paced facility.

Qualifications

• Minimum of one year of experience in a long-term care or skilled nursing facility is required.
• Experience with electronic medical records is preferred.
• Strong organizational, communication, and follow-up skills.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Basic computer and data-entry proficiency.
• High school diploma or equivalent required.

Responsibilities

• Schedule residents’ medical appointments and follow-up visits.
• Coordinate transportation to and from appointments.
• Maintain and organize resident medical records.
• Obtain required medical documentation from hospitals, physician offices, and other providers.
• Scan and upload documents accurately into residents’ electronic medical records.
• Confirm appointments and communicate scheduling information to nursing staff, residents, and responsible parties.
• Track outstanding records, reports, and appointment documentation.
• Assist with general clerical and administrative responsibilities on the nursing unit.
• Maintain resident confidentiality and comply with HIPAA requirements.
• Perform additional duties as assigned.

Skills

Organizational skills

Communication skills

Follow-up skills

Multitasking

Data-entry

HIPAA compliance

Education

High school diploma or equivalent

Tools

EMR system

Job description

We are seeking an organized and dependable Unit Clerk to support the daily operations of our skilled nursing facility. The ideal candidate will have prior long-term care experience, strong attention to detail, be able to multitask, and the ability to communicate effectively with residents, families, staff, medical providers, and transportation companies.

Key Responsibilities

• Schedule residents’ medical appointments and follow-up visits
• Coordinate transportation to and from appointments
• Maintain and organize resident medical records
• Obtain required medical documentation from hospitals, physician offices, and other providers
• Scan and upload documents accurately into residents’ electronic medical records
• Confirm appointments and communicate scheduling information to nursing staff, residents, and responsible parties
• Track outstanding records, reports, and appointment documentation
• Assist with general clerical and administrative responsibilities on the nursing unit
• Maintain resident confidentiality and comply with HIPAA requirements
• Perform additional duties as assigned

Qualifications

• Minimum of one year of experience in a long-term care or skilled nursing facility is required
• Experience with electronic medical records is preferred
• Strong organizational, communication, and follow-up skills
• Ability to prioritize multiple responsibilities in a fast-paced environment
• Basic computer and data-entry proficiency
• High school diploma or equivalent required

We are proud to offer:

• Competitive Rates
• Healthcare benefits (medical, dental and vision)
• Paid time off