Unit Clerk

Echelon Rehab; Voorhees Township, Northern (NJ, KY); Hybrid; USD 22,000 - 23,000; Full time

Benefits offered by this job

Same Day Pay

Refer a Friend Bonus

Weekly Appreciation Event

Monthly Gift Giveaways

Medical/Dental/Vision Insurance

401K

Holiday Pay

Paid Time Off

Overtime

Job summary

Echelon Care and Rehab in Voorhees, NJ is seeking a Unit Clerk to provide clerical and secretarial support to the nursing team, manage medical records, transcribe orders, and ensure smooth daily unit operations. The role requires a high school diploma with business coursework; knowledge of medical terminology and transcription is preferred.

Strong communication, accurate typing, and proficient use of office equipment are essential.

Qualifications

• This position requires a high school degree with college/ business school coursework.
• Experience with medical terminology and transcription is preferred.
• Must be able to read, write and understand the English language.

Responsibilities

• Provide secretarial support to the nursing staff as needed.
• Deliver new admission chart to unit and initiate forms for admission.
• Fax physicians’ orders daily.
• Deliver any faxed printouts to the appropriate department.
• Complete daily transfer of vital signs and weights to resident charts.
• Schedule physician appointments for residents and relay information to nursing staff.
• Prepare discharge charts for medical records.
• Perform chart audits and report deficiencies to the Unit Director.
• Maintain medical records per policy.
• Schedule agency personnel as directed by the DON.
• Keep unit supplied with necessary forms.
• Order and charge resident care supplies and unit stock.
• Order miscellaneous unit stock.
• Complete daily staffing sheets and copy for Unit Director.
• Assist in staffing needs on unit and make calls to fill gaps.
• Refer requests for information to the unit director or nurse coordinator.
• Greet and assist visitors entering unit.
• Answer telephones, direct calls and take messages.
• Perform other duties as assigned.

Skills

Written and verbal communication

Typing

Phone system operation

Basic computer knowledge

Discretion with confidential info

TB test verification

Education

High school diploma with college/business coursework

Tools

Fax machine

Copier

Telephone system

Job description

Unit Clerk

RATE:$16.25

BENEFITS:

• Same Day Pay!!
• Refer a Friend Bonus!!
• Weekly Employee Appreciation Event- “Thankful Thursday”
• Monthly Gift Giveaways!!
• Medical, Dental & Vision Insurance
• 401K
• Holiday Pay
• Paid Time Off
• Overtime Available

About us:

Echelon Care and Rehab is committed to providing compassionate, high-quality care in a supportive, team-focused environment. We believe great care starts with great people, which is why we invest in our employees through accessible leadership, recognition programs, and the resources they need to succeed.

If you're looking for a workplace where you'll be valued, supported, and able to make a meaningful difference every day, we'd love to have you on our team.

POSITION SUMMARY:

This position provides clerical/secretarial support to the nursing department in the areas of medical records, transcription of physician orders and the general operation of the unit.

RESPONSIBILITIES/ACCOUNTABILITIES:

1. 1 Provides secretarial support to the nursing staff as needed;
2. 2 Delivers new admission chart to unit and initiates forms in preparation for admission;
3. 3 Faxes physicians’ orders daily;
4. 4 Delivers any faxed printouts to the appropriate department;
5. 5 Completes daily transfer of the vital signs and weights from the daily assignment sheet to the resident’s chart;
6. 6 Schedules appointments with physicians for the residents; relays the information to nursing;
7. 7 Prepares discharge charts for medical records;
8. 8 Performs chart audit and report any deficiencies to the Unit Director;
9. 9 Maintains medical records per policy;
10. 10 Schedules professional agency personnel as directed and supervised by the D.O.N.;
11. 11 Keeps unit supplied with necessary forms;
12. 12 Orders and charges accordingly, any necessary resident care supplies (i.e., tube feedings, isolation supplies);
13. 13 Orders miscellaneous unit stock;
14. 14 Completes daily staffing sheets, places in staffing book, and copies these sheets for Unit Director;
15. 15 Assists in maintaining staffing needs on unit and making calls to fill staffing needs;
16. 16 Refers requests for all information on residents or facility to unit director or nurse coordinator;
17. 17 Greets and assists visitors entering unit;
18. 18 Answers telephones, directs call and takes messages;
19. 19 Performs other duties as assigned.

SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS:

1. 1 This position requires a high school degree with college/ business school coursework.
2. 2 Experience with medical terminology and transcription is preferred.
3. 3 Must be able to read, write and understand the English language.

JOB SKILLS:

1. 1 Must have good written and verbal communication skills.
2. 2 Must be able to type proficiently.
3. 3 Must be able to competently operate phone system.
4. 4 Must possess basic knowledge of operating a computer.
5. 5 Must be able to operate standard office equipment including: copier, typewriter and facsimile machine.
6. 6 Must possess the ability to positively interact with personnel, resident, family members, visitors, government agencies/personnel and the general public.
7. 7 Must be able to handle a variety of assignments, some of moderate complexity and requiring considerable familiarity with the operating details of the facility.
8. 8 Must demonstrate discretion in handling of confidential information.
9. 9 Must provide annual verification of a negative TB skin test.

PERFORMS RELATED DUTIES:

1. 1 Interacts with residents, families, visitors and employees.
2. 2 He/she carries out other tasks as requested in situations where hands-on intervention/participation may be required.