Unit Clerk

Elderwood; Town of Hamburg (NY); On-site; USD 17,000 - 26,000; Full time

Job summary

Elderwood is seeking a detail-oriented Unit Clerk to join our compassionate team. The role involves administrative support, coordinating medical records, and assisting with unit operations to ensure smooth resident care.

Responsibilities include handling confidential information, auditing records, and coordinating exams and appointments. A strong sense of accuracy and communication in English is essential to support residents, families, and staff effectively.

Qualifications

• HS diploma or equivalent preferred.
• Experience with medical records processing is a plus.
• Strong attention to detail and accuracy in documentation.
• Ability to handle confidential information with discretion.

Responsibilities

• Audits and files medical records; ensures proper document placement.
• Closes medical records after discharge or hospitalization.
• Assists with admission/discharge summaries and related forms.
• Maintains confidentiality and protects resident information.
• Schedules appointments and coordinates lab draws and diagnostic needs.
• Supports nursing staff with secretarial tasks and unit operations.

Skills

Office skills

Attention to detail

Confidentiality

Medical terminology

Education

HS diploma or equivalent

Job description

Overview

At Elderwood, our Mission is People Caring for People. Our values of Integrity, Collaboration, Accountability, Respect & Excellence are at the core of everything we do.

We strive to not only be the partner of choice for our residents, their families and community players – but also for our valued employees. We welcome you to join us.

Are you an organized and dedicated professional looking to make a meaningful impact in the healthcare field? Elderwood is seeking a detail-oriented Unit Clerk to join our compassionate team. If you thrive in a supportive environment and have a passion for being a part of exceptional care, we want to hear from you!

Salary

Up to $19.35 / Hour

Unit Clerk Position Overview

• Unit Clerk team members assist with ensuring the health and well-being of our residents by providing administrative support. This position is responsible for coordinating proper placement of documents in Medical Record; performing secretarial duties for assigned unit; assist with inventory and requisitioning of nursing supplies, forms and stock medications; schedule various appointments, laboratory or other diagnostic needs.

Responsibilities

Unit Clerk:

• Demonstrates understanding and implementation of regulatory guidelines; audits medical records of individuals and maintains required audit documentation.
• Closes Medical Records following the hospitalization or permanent discharge of the resident.
• Performs other medical record procedures under the direction of the Unit Manager.
• Upholds all rules pertaining to protection, safekeeping and confidentiality of information regarding residents.
• Assists Medical Records with preparation of Admission/Discharge Summary form.
• Types organizational lists and performs other secretarial functions for the unit.
• Distributes mail to residents and staff of unit.
• Answers call light signals; directs or assists as appropriate.
• Coordinates the preparation of forms and documents needed periodically for Medical Records and Treatment Books, Resident Care Planning meetings, and MDS assessments. This includes aide assignment sheets, ROM/Ambulation Records, skin and behavior records.
• Coordinates obtaining of information from all disciplines for Inter-disciplinary Discharge Summary and sending information to appropriate destination in a timely manner.
• Schedules appointments for consults/follow up for residents including Podiatry and Dental Consultant appointments and influenza vaccinations, if applicable.
• Notifies attending physicians of due date for visits, as required.
• Responsible for inventory and requisition supplies needed on the nursing unit, including nursing treatment supplies and printing of forms, as assigned.
• Handles all information about residents in a confidential manner.
• Maintains lab report schedule for admission, routine and annual requirements or special needs of residents. Completes appropriate forms and schedules appointments for lab draws.
• Assists with obtaining statistics for nursing monthly report and for annual survey by state health department.
• Photographs residents upon admission and places picture in Medication Book.
• Assists with obtaining of room labels for resident rooms.
• Assists with transporting residents and passing meals as necessary and directed.
• Obtains approvals for transportation and schedule van transportation.
• Attends facility meetings, staff meetings, and required or preferred in-services.

Qualifications

Unit Clerk:

• Minimum of 16 years of age required; HS diploma or equivalent preferred
• Employment Certificate/Permit required for applicable individuals
• Office practice skills necessary
• Knowledge of medical records processing preferred but not required
• Attention to detail and accuracy in work required
• Personal qualities of tact and dependability, caring and compassionate attitude toward residents
• An understanding of need for confidentiality and discretion in processing of information about residents required.
• Basic understanding of medical terminology and accepted abbreviations.
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.