Unit Assistant

Ascension; Hoffman Estates (IL); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Health coverage

PTO & holidays

Tuition assistance

Retirement plan

Employee assistance

Job summary

Ascension Saint Alexius in Hoffman Estates, IL is seeking an administrative assistant in Labor and Delivery for day shift part-time. You will provide clerical support, manage front-desk interactions, schedule appointments, and assist clinical staff with order entry and chart maintenance.

This role emphasizes reliable communication, meticulous record-keeping, and teamwork within a fast-paced healthcare setting.

Qualifications

• High School diploma equivalency or 1 year of relevant experience.
• Professional licensure can be used in lieu of education or experience, if applicable.

Responsibilities

• Provide comprehensive administrative and clerical support to assigned clinical areas.
• Serve as the primary point of contact for patients and families via front-desk interactions, scheduling, and telephone communications.
• Assist physicians and clinicians with order entry processes, patient transfers, discharges, and maintaining accurate patient charts.
• Coordinate tasks such as meeting scheduling, minutes, and staff schedules in computer systems.

Skills

Customer service

Communication

Education

High School diploma equivalency

1 year of relevant experience

Job description

• Provide comprehensive administrative and clerical support to assigned clinical areas, including filing, mail distribution, and general office operations.
• Serve as the primary point of contact for patients, families, and healthcare team members by managing front-desk interactions, scheduling appointments, and handling telephone communications.
• Support clinical workflows by assisting physicians and clinicians with order entry processes, patient transfers, discharges, and maintaining accurate patient charts.
• Coordinate operational tasks such as meeting scheduling, maintaining meeting minutes, and managing staff schedules and timekeeping updates in computer systems.

Your future role at a glance

• Location: Hoffman Estates, IL
• Facility: Ascension Saint Alexius
• Department: Labor and Delivery
• Schedule: Day shift l Part-time

How you'll make an impact in this role

• Provide comprehensive administrative and clerical support to assigned clinical areas, including filing, mail distribution, and general office operations.
• Serve as the primary point of contact for patients, families, and healthcare team members by managing front-desk interactions, scheduling appointments, and handling telephone communications.
• Support clinical workflows by assisting physicians and clinicians with order entry processes, patient transfers, discharges, and maintaining accurate patient charts.
• Coordinate operational tasks such as meeting scheduling, maintaining meeting minutes, and managing staff schedules and timekeeping updates in computer systems.

Education

What minimum requirements you'll need

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Benefits that help you thrive

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Life at Ascension: Where purpose meets opportunity

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

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