Undergrad Admissions & Academic Programs Lead

Penn State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Retirement plans

Paid time off

75% tuition discount

Job summary

Penn State University in University Park is seeking an Admissions and Academic Program Coordinator to support undergraduate recruitment, student success, and academic operations. You will guide students from audition to graduation, manage enrollment processes, and oversee scheduling for hundreds of courses.

Responsibilities include coordinating auditions, maintaining confidential student records, collaborating with offices, and supporting scholarship administration.

Qualifications

• Proficiency in Microsoft Office 365, including Excel or equivalent spreadsheet software.
• Strong organizational skills with ability to manage multiple projects.
• Excellent written and verbal communication across formats.
• Collaborative, service-oriented team player with interpersonal skills.
• Inclusive and respectful when working with others.
• Preferred: knowledge of music or arts higher education curricula; prior higher education admin experience.
• Ability to handle sensitive information with discretion.

Responsibilities

• Support undergraduate music programs serving more than 300 students.
• Maintain confidential student records and guide students and families.
• Manage enrollment activities, course registration, minor enrollment, and issues with Registrar's Office.
• Monitor records and reporting through LionPATH and coordinate SRTE evaluations.
• Review records to verify graduation requirements.
• Manage scheduling for around 420 courses per fall/spring and 15 summer courses.
• Coordinate scheduling and classrooms via LionPATH and 25Live; handle conflicts.
• Collaborate with offices to support curriculum administration and new courses.
• Coordinate recruitment and admissions activities; be primary contact for applicants.
• Manage audition activities for undergrad and grad; coordination and results.
• Represent the School at events and assist with outreach and scholarships.
• Serve as Finance One Stop initiator for faculty travel; process documents and tickets.
• Provide general administrative support as needed.

Skills

MS Office 365

Excel

Organizational skills

Written and verbal communication

Team collaboration

Customer service

Interpersonal skills

Inclusive work style

Education

GED or HS diploma

Job description

Penn State University in University Park is seeking an Admissions and Academic Program Coordinator to support undergraduate recruitment, student success, and academic operations. You will guide students from audition to graduation, manage enrollment processes, and oversee scheduling for hundreds of courses.

Responsibilities include coordinating auditions, maintaining confidential student records, collaborating with offices, and supporting scholarship administration.