California Office Operations Manager

Argotec INC; La Mirada (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) match

PTO 3 weeks

Tuition reimbursement

Job summary

Argotec INC is seeking an Office Manager for our California office. You will support day-to-day administrative and operational needs for a growing engineering organization, coordinating with internal teams, vendors, and visitors to maintain a professional workspace.

You will manage office operations, assist with new office setup, procurement, shipping, travel logistics, and onboarding. The role requires strong organizational skills, a detail-oriented approach, and independence in managing

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Economics or related field.
• At least 5 years of experience in office administration, operations or administrative support roles.
• U.S. Citizenship or U.S. Permanent Residency is required.

Responsibilities

• Manage day-to-day office operations, ensuring a clean, organized, and efficient work environment.
• Support the setup and establishment of a new office location, including furniture, equipment, IT infrastructure and vendor services.
• Interface with facility management organizations, landlords, and service providers to support office build-out, maintenance, access control and infrastructure needs.
• Coordinate procurement of office supplies, equipment, and services, including tracking orders, inventory, and vendor interactions.
• Support purchasing activities, including preparing purchase requests, tracking orders, and coordinating with internal stakeholders and vendors.
• Manage shipping and receiving activities, including handling incoming/outgoing packages, coordinating shipments (including international shipments), and maintaining shipment records.
• Support expense reporting processes, including collection, tracking, and submission of employee expenses in accordance with company policies.
• Coordinate travel logistics, including booking flights, hotels, and transportation, including international travel as needed.
• Serve as the front-facing representative for the office, greeting visitors, supporting meetings, and ensuring a professional office environment.
• Coordinate scheduling of meetings, conference rooms, and office events, including support for internal and customer-facing activities.
• Maintain organized records of office operations, vendor contacts, procurement activities, and administrative documentation.
• Support onboarding logistics for new employees, including workspace setup, equipment coordination, and general office orientation.
• Assist with coordination across international teams and headquarters, helping ensure smooth communication and alignment across time zones and cultural interfaces.
• Develop, prepare, and maintain presentation materials, brochures, and other collateral for conferences, customer engagements, and public-facing events, coordinating with engineering and communications teams as needed.
• Assist with general administrative and operational tasks as needed to support a growing and dynamic engineering organization.

Skills

Office management

Vendor coordination

Procurement

Travel coordination

Expense reporting

Education

Bachelor's degree in Business Administration or Economics

Tools

Microsoft Office

Concur

Job description

Argotec INC is seeking an Office Manager for our California office. You will support day-to-day administrative and operational needs for a growing engineering organization, coordinating with internal teams, vendors, and visitors to maintain a professional workspace.

You will manage office operations, assist with new office setup, procurement, shipping, travel logistics, and onboarding. The role requires strong organizational skills, a detail-oriented approach, and independence in managing