Procurement Operations & Data Specialist (Hybrid)

The Phoenix Group; Los Angeles (CA); Hybrid; USD 71,000 - 96,000; Full time

Job summary

The Phoenix Group is seeking an experienced Procurement Specialist in Los Angeles to support daily procurement operations and administrative functions. You will manage quotes, purchase orders, spend approvals, and document workflows in a fast-paced professional services environment.

This role emphasizes data entry, research, and collaboration with procurement, contracts, and administrative teams. Hybrid work is offered, with in-office presence required as needed.

Qualifications

• Experience in procurement, data entry or administrative roles involving data processing and research.
• Strong organizational skills with attention to detail in data management.
• Proficiency with MS Office Suite (Excel, Word, Outlook).
• Experience with electronic signature platforms such as DocuSign.
• Familiarity with document management systems, preferably iManage or similar.

Responsibilities

• Obtain quotes, issue purchase orders, and secure spend approvals to facilitate procurement activities.
• Coordinate signatures and approval workflows, including DocuSign and iManage.
• Manage business card programs and related administrative tasks.
• Perform data entry, data processing, and research to support procurement processes.
• Follow established procedures and instructions for manual tasks and procurement transactions.
• Maintain accurate records within procurement systems and documentation workflows.
• Support hybrid work schedules, primarily in-office with remote flexibility as needed.
• Collaborate with procurement, contracts, and administrative teams to streamline procurement operations.

Skills

Procurement experience

Data entry

Administrative tasks

MS Office

DocuSign

iManage

Communication

Team player

Research skills

Tools

DocuSign

iManage

MS Excel

MS Word

Outlook

Job description

The Phoenix Group is seeking an experienced Procurement Specialist in Los Angeles to support daily procurement operations and administrative functions. You will manage quotes, purchase orders, spend approvals, and document workflows in a fast-paced professional services environment.

This role emphasizes data entry, research, and collaboration with procurement, contracts, and administrative teams. Hybrid work is offered, with in-office presence required as needed.