Turnover Administrator: Docs & Scheduling

Bechtel Corporation; Nevada (IA); On-site; USD 63,000 - 96,000; Full time

Benefits offered by this job

Medical, Dental, and Vision plans

Disability insurance

Paid time off (160 hours annually)

Nine paid holidays

Paid parental leave

Discretionary bonuses

401K with matching and profit-sharing

Job summary

Bechtel is seeking an administrative professional to support the Turnover team on a major lithium project in Thacker Pass, NV. The role requires precision, discretion, and proactive problem-solving to ensure efficient document turnover and commissioning readiness.

Responsibilities include maintaining equipment databases, generating status reports, coordinating meetings, and routing documents through the Bechtel document management system.

Qualifications

• Proficient in Microsoft Office applications; ability to learn new software.
• Organization and Time Management: prioritize tasks and meet deadlines.
• Effective Communication: strong verbal and written skills.
• Attention to Detail: accurate data entry and record-keeping.
• Proactivity and Problem-Solving: anticipate needs and find solutions.

Responsibilities

• Maintains databases of equipment and system installation and completion using Bechtel software which contain design and vendor requirements for the equipment/system.
• Prepares periodic reports on the status of the document turnover to the Commissioning/Start Up team.
• Handles routine and complicated items independently and anticipates problems and changing priorities.
• Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol.
• Anticipates changing priorities and problems, alerting the team as required.
• Will be required to send documents to the project’s document management system.
• Assists in coordinating internal and/or external meetings, maintaining calendar for team members using Outlook or other calendar software.
• Assigns document numbers and enters Bechtel electronic document management system.

Skills

Microsoft Office

Organization Time Management

Effective Communication

Attention to Detail

Proactivity Problem-Solving

Education

University Hire with <1 year or 4-5 years experience

Job description

Bechtel is seeking an administrative professional to support the Turnover team on a major lithium project in Thacker Pass, NV. The role requires precision, discretion, and proactive problem-solving to ensure efficient document turnover and commissioning readiness.

Responsibilities include maintaining equipment databases, generating status reports, coordinating meetings, and routing documents through the Bechtel document management system.