TTH Executive Assistant in Conshohocken- Up to 100k!

Beacon Hill Staffing Group; Conshohocken (Montgomery County); Hybrid; USD 90.000 - 100.000; Vollzeit

Zusammenfassung

Beacon Hill Staffing Group in Conshohocken, PA is seeking an experienced Executive Assistant to support the CEO and senior executives. This high-trust role requires proactive calendar management, travel planning, and meticulous handling of confidential matters.

The position is contract-to-hire, hybrid with four days in the office, offering a base salary up to $100,000 per year and a rate up to $46.65 per hour. Candidates with 5+ years of executive support and strong MS 365 skills are sought.

Qualifikationen

• 5+ years of executive support experience, including support to CEO or C-suite preferred.
• Advanced calendar management and inbox triage experience.
• Experience coordinating complex domestic and international travel across time zones.
• Proficiency with MS 365 suite and expense platforms (Concur or similar).

Aufgaben

• Manage complex executive calendars and meetings, protecting executives’ time.
• Triage inboxes, draft correspondence, and summarize high-priority items.
• Prepare briefings, agendas, and pre-read materials for meetings.
• Track commitments and coordinate with senior leaders to resolve conflicts.
• Coordinate travel, accommodations, and itineraries for executives and events.

Kenntnisse

Executive support

Calendar management

Travel arrangements

Expense management

Communication

Tools

Outlook

Concur

Microsoft 365

Jobbeschreibung

TTH Executive Assistant in Conshohocken- Up to 100k! (A1478241PHIKJC) Conshohocken, Pennsylvania

Salary: USD90000 - USD100000 per year

Our client, an established investment management firm in Conshohocken, PA, is seeking an experienced Executive Assistant to provide high-level, proactive support to the CEO and other senior executives. This individual will serve as a key partner to the executive team, managing complex schedules, communications, travel, priorities, and follow-through across leadership. The ideal candidate is confident, highly organized, proactive, and comfortable operating with significant autonomy and discretion.

About the Job:

• Manage complex executive calendars, internal and external meetings, and competing priorities, proactively protecting executives’ time.
• Triage executive inboxes, handle routine matters, draft correspondence on executives’ behalf, and summarize items requiring attention.
• Prepare regular updates regarding executive meetings, decisions, deadlines, outstanding items, travel, and upcoming events.
• Prepare executives for meetings by developing briefings, agendas, attendee information, and pre-read materials.
• Track executive commitments and deliverables, following up with senior leaders and identifying potential conflicts or issues.
• Serve as a central point of contact for the executive team while maintaining a high level of professionalism and confidentiality.
• Manage personal appointments, travel, reservations, expenses, and other personal support needs as necessary.
• Coordinate complex domestic and international travel, accommodations, and detailed itineraries for senior executives.
• Assist with broader company travel coordination, including group accommodations and logistics for company events and international office visits.

About You:

• 5+ years of executive support experience, including at least 3 years directly supporting a CEO or other C-suite executive.
• Financial services, investment management, asset management, or a similar professional services background strongly preferred.
• Demonstrated experience providing proactive executive support, including inbox management, executive briefings, and follow-through with senior leadership.
• Advanced proficiency in Microsoft 365, particularly Outlook and complex calendar management.
• Experience with Concur or a similar expense management platform.
• Experience coordinating complex domestic and international travel and scheduling across multiple time zones.

This contract to hireopportunity is based in Conshohocken, PA and follows a traditional 40 hour work week, with occasional evening and weekend availability for urgent executive or travel-related matters. This position is hybrid 4 days a week in-office,andoffers a permanent base salaryup to $100,000,and a contracted rate up to$46.65/hr. If you are an executive support professional looking to join a close-knit and high-impact organization,