TS/SCI Onsite Office & Programs Manager

Allen Integrated Solutions; Springfield (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Allen Integrated Solutions seeks an Office Management/Staff Officer at Skill Level 3 in Springfield, VA, onsite. The role supports HDN activities, meetings, and communications, coordinating logistics, calendars, and reporting while ensuring compliance with records policies.

The incumbent will prepare memos, briefs, and summaries, manage staff tasks, and assist with training and travel arrangements, with TS/SCI clearance and strict adherence to NGA-style documentation.

Qualifications

• Experience managing and maintaining records in compliance with NARA requirements.
• Experience writing staff summaries and reports.
• Experience creating and refining briefings of complex topics using PowerPoint.

Responsibilities

• Assist in coordination and planning of HDN activities and major conferences.
• Coordinate with the HDN Communications Program Office and HDN staff to develop communications (e.g., programs, poster, publications, Splash page announcements).
• Coordinate logistics of event and travel management.
• Manage internal HDN tasking procedures for coordination and administration of Agency correspondence.
• Process, coordinate, and monitor training, presentations, and consultations for HDN staff.
• Maintain calendar of HDN activities and post on shared calendar.
• Respond to routine program inquiries and track calls to HDN SMEs.
• Assist staff in preparing program-related reports and briefings.
• Perform limited fact-finding to obtain information on program topics.
• Develop and maintain administrative policies and standards.
• Participate in meetings and draft summaries/minutes.
• Arrange conferences, meetings, and training sessions including VTCs and facilities logistics.
• Enter and track data in PeopleSoft.
• Respond to customer inquiries, process time/attendance, prepare routine correspondence, and assist travel arrangements.
• Understand and monitor tasking processes for routine correspondence and accountability.
• Promote knowledge sharing via submitting, reviewing, and releasing HDN information.
• Prepare and deliver decision memos, read-aheads, and reports for meetings.
• Resolve issues related to NCERTS and administrative processes; track documentation.
• Provide editorial services for NGA style and audience alignment.
• Draft clear, non-technical documents on assignments, promotions, and career development.
• Capture and prepare board and panel meeting notes/summaries.
• May perform other admin duties including scheduling, calendar management, data input, file maintenance, and office moves.
• Anticipated daily work hours: 0730 - 1630; may change based on needs.

Skills

NARA records

Staff summaries/reports

PowerPoint briefings

IC experience

Job description

Allen Integrated Solutions seeks an Office Management/Staff Officer at Skill Level 3 in Springfield, VA, onsite. The role supports HDN activities, meetings, and communications, coordinating logistics, calendars, and reporting while ensuring compliance with records policies.

The incumbent will prepare memos, briefs, and summaries, manage staff tasks, and assist with training and travel arrangements, with TS/SCI clearance and strict adherence to NGA-style documentation.